Supply through receipt

Step by step

1. Request supply Purchasing Manager

   An operational user records a requisition for product units, quantity, needed date and receiving warehouse, optionally tied to an order line.

   • Captures quantity, product unit and need
   • Updates Requisitions, Requisition lines

2. Purchase approval Purchasing Manager

   Purchasing Manager prepares the supplier commitment; another eligible reviewer decides the full amount and any cumulative increase.

   • Retains frozen supplier commitment
   • Updates Purchase orders, Purchase order lines, Approval decisions
   ApprovalA person approves before the work moves on.

3. Record arrival Warehouse Operator

   Warehouse Operator records the actual arrival against the approved order line, with lot, location and condition evidence.

   • Records actual physical arrival
   • Updates Goods receipts, Goods receipt lines

4. Accept receipt Warehouse Manager

   Warehouse Manager independently confirms an accepted or rejected tranche within arrived quantity.

   • Divides usable, rejected and pending scope
   • Updates Receipt acceptances, Goods receipt lines
   ApprovalA person approves before the work moves on.

5. Post stock Warehouse Manager

   Accepted quantity acquires its entity-owned position, layer and receipt accrual on the approved valuation basis.

   • Adds accepted owned quantity and value
   • Updates Stock events, Stock layers, Inventory

6. Match supplier bill Accountant

   Accountant matches bill quantity to unused accepted receipt scope and resolves exceptions before posting.

   • Claims unused accepted receipt quantity once
   • Updates Supplier invoices, Supplier invoice lines, Match exceptions

Purchasing Manager

Owns the supplier commitment.

Warehouse Operator

Records actual arrivals.

Warehouse Manager

Decides receipt acceptance.

Accountant

Matches and posts the bill.

Finance Manager

Handles required authority and financial exceptions.