Order through settlement

Step by step

1. Prepare quote Sales Representative

   Sales Representative checks the dealer, product unit, price list and valid date before sending an offer. Quote lines retain the quantity, discount and tax basis.

   • Preserves the priced offer and its valid date
   • Updates Quotes, Quote lines

2. Approve sales order Sales Manager

   Sales Manager approves the current accepted order revision after credit review; Finance Manager decides any credit exception. The decision precedes stock reservation.

   • Records independent acceptance and credit exception decision
   • Updates Sales orders, Credit reviews, Approvals
   ApprovalA person approves before the work moves on.

3. Reserve and dispatch Warehouse Manager

   Warehouse Manager reserves available owned stock for the accepted line. Warehouse Operator picks verified quantity and records dispatch; partial shipments leave the remaining line open.

   • Claims stock and records only verified dispatched quantity
   • Updates Reservations, Deliveries, Delivery lines

4. Approve invoice Finance Manager

   Accountant bills only eligible, unbilled title-transferred delivery quantity. Finance Manager independently approves the current invoice revision before posting.

   • Approves billing bounded by transferred title
   • Updates Customer invoices, Customer invoice lines, Approvals
   ApprovalA person approves before the work moves on.

5. Apply cash Accountant

   Accountant posts an actual customer receipt, then applies only the remaining unapplied cash to an eligible invoice. A receipt can stay partially applied.

   • Consumes available cash and invoice balance once
   • Updates Cash receipts, Cash applications, Customer invoices

6. Reconcile period Finance Manager

   Accountant completes bank and subledger close tasks for the entity cutoff. Finance Manager reviews unresolved exceptions and approves the move from soft closed to closed.

   • Closes the entity period after reconciliation
   • Updates Close tasks, Accounting periods, Approvals
   ApprovalA person approves before the work moves on.

Sales Representative

, Sales Manager, Warehouse Manager, Finance Manager, Accountant coordinate this path; Finance Manager reviews related financial exceptions and Admin maintains access configuration.