Purchase through accepted stock

Step by step

1. Prepare supply Purchasing Manager

   Purchasing Manager links requested product units and needed dates to a supplier commitment. The purchase line retains its original promise when a revised date is agreed.

   • Carries demand into a bounded supplier order
   • Updates Requisitions, Purchase orders

2. Approve purchase Finance Manager

   Finance Manager, separate from the preparer, approves the current supplier commitment and cumulative increases before it is sent.

   • Records the reviewed purchase basis
   • Updates Purchase orders, Approvals
   ApprovalA person approves before the work moves on.

3. Record arrival Warehouse Operator

   Warehouse Operator records arrived, pending, accepted and rejected quantities against the supplier order. Arrival alone does not increase available stock.

   • Separates physical arrival from accepted stock
   • Updates Goods receipts, Goods receipt lines

4. Accept receipt Warehouse Manager

   Warehouse Manager reviews the actual tranche and confirms only quantity that arrived and passed review.

   • Posts the accepted tranche to stock and receipt accrual
   • Updates Receipt acceptances, Goods receipt lines
   ApprovalA person approves before the work moves on.

5. Reconcile stock Accountant

   Accountant matches the supplier bill against accepted receipt scope and checks inventory and accrual against the same source.

   • Matches bill value to accepted quantity
   • Updates Inventory, Stock events, Bill matches

Purchasing Manager

Prepares supply; Finance Manager reviews the commitment.

Warehouse Operator

Records arrival, Warehouse Manager accepts stock, and Accountant matches bills.