Shipment reduces finished stock and creates a customer billing handoff. Accountant needs the delivery scope and original movement to explain the invoice and its financial effects. Close the period only after that source review is complete.
Operator checks the approved customer order and eligible finished goods. Record the picking and packing progress, shipping warehouse and carrier reference for the intended delivery.
Operator completes the authorized shipment action. Retain the shipment movement and eligible invoice for the delivery, returning the same effects when the request repeats with unchanged content.
Accountant checks the invoice amount and outstanding balance, then records confirmed receipts and applied amounts. Keep unapplied money visible until its customer-account treatment is resolved.
Accountant inspects draft journals inside the selected period. Compare stock-movement sources with current cost standards and review outstanding supplier match exceptions before finishing the close discussion.
Accountant locks the reviewed period. Require a named attributed actor for reopening, and refuse new postings dated inside the locked window.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.