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- ERP + HRMS + Payroll
- Data model
The tables behind ERP + HRMS + Payroll
ERP + HRMS + Payroll ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
Every table, by feature
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Pay grades
Salary bands tied to job titles and positions.
- Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Payroll calendars
Named pay schedules per legal entity, country and currency.
- Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Pay grades
Salary bands tied to job titles and positions.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Leave types
Leave categories with country- and class-scoped accrual rules.
- Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets
- Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions
- Performance cycles
Annual, mid-year and probation performance cycles.
- Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Use the stored references rather than matching workers by name. Employee ID and the record’s Id identify the person; manager and approver references point back to Employees. A payroll statement belongs to a run and employee, and each statement line belongs to a statement. A course enrollment and training record each retain the employee and course links.
Migration order
- Load departments, locations, job titles, pay grades, payroll calendars, leave types, benefit plans and courses.
- Load positions, then employees with their current references.
- Load requisitions and candidate records, followed by applications, interviews and offers.
- Load balances, requests, timesheets and entries with their employee links.
- Load payroll, benefits, performance and training transactions only after their source records reconcile.
Set up ERP + HRMS + Payroll your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.