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- EV Fleet Management
- Who it's for
- Mixed-power fleets
Mixed-power fleets
A mixed fleet can use a common vehicle, assignment and load model while keeping energy evidence specific to the asset. Electric vehicles have charging sessions with energy and ending charge records. Fuel and energy purchases retain their own type, site and cost context. The Fleet Technician and Dispatcher can still use the same readiness and defect discussion when deciding which vehicle supports a load.
How EV Fleet Management is set up for you
Recognizable assets
Keep unit numbers, equipment classes and external fleet identities consistent so the team can match source records to the intended vehicle.
Distinct energy records
Filter Electric purchases when reviewing EV energy activity. Agree units and cost interpretation before comparing those records with other fuel types.
Shared maintenance follow-up
Use active service plans and next-due dates, including EV Battery Check work where relevant. Retain inspection results and repair evidence with the vehicle.
Common delivery evidence
Follow the selected assignment through tracking events and delivery proof, with financial state kept separate from transport completion.
A mixed fleet can use a common vehicle, assignment and load model while keeping energy evidence specific to the asset. Electric vehicles have charging sessions with energy and ending charge records. Fuel and energy purchases retain their own type, site and cost context. The Fleet Technician and Dispatcher can still use the same readiness and defect discussion when deciding which vehicle supports a load.
Choose an electric van and another asset already familiar to the fleet team. Review how both are identified in the local record and external sources, then prepare a load for the vehicle whose equipment and readiness fit the work. Keep the energy purchase measurement basis explicit during the comparison.
For the electric vehicle, capture the session and verify its actual charger receipt. Rehearse an unresolved defect after charging, then resolve the readiness decision under the agreed policy. Complete the delivery evidence review and inspect any related operation exception. The pilot should leave the team able to explain the vehicle choice and energy result without treating a completed charge as a universal readiness or range guarantee.
Features to start with
Charging Evidence
Keep session energy and ending state of charge with an actual charger receipt before closing the charging work.
Fleet Readiness
Review inspection results, open defects and EV battery service plans before relying on a vehicle for the load.
Driver and Vehicle Assignment
Match the load to an eligible driver and suitable vehicle for the intended assignment period.
Roles on the team
- Dispatcher
- Coordinates driver and vehicle assignments, dispatch events and captured delivery proof within authorized load scope.
- Charging Coordinator
- Maintains charging-session details, energy purchase records and supporting load attachments for review.
- Fleet Technician
- Maintains vehicle readiness, inspection results, defects and preventive service plans.
- Operations Reviewer
- Reviews current load and charging evidence, authorizes eligible outcomes and investigates operation exceptions.
- Finance Officer
- Maintains freight charge records and checks their supporting delivery and operational evidence.
- Admin
- Maintains organizations, authenticated team membership and external driver or partner identity setup without business approval authority.
Set up EV Fleet Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.