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- Event Venue Management
- Who it's for
- Multi-venue operators
Multi-venue operators
An operator responsible for several venues needs each event to identify its organization, owner and venue counterparty. Venue records carry separate codes, contacts and eligibility notes. Team members connect users to an organization and role name, giving the team a basis for assigning booking, review and reconciliation work.
How Event Venue Management is set up for you
Distinguish venues
Admin maintains a code and contact for each venue so similarly named spaces do not become one ambiguous booking choice.
Assign an owner
Event Owner is linked to the event and handles its schedule and capacity.
Review the hall plan
Venue Coordinator prepares the event-specific setup; Independent Reviewer decides its submitted revision.
Investigate effects
Operations Manager reviews operation receipts and payment evidence for the event that produced them.
An operator responsible for several venues needs each event to identify its organization, owner and venue counterparty. Venue records carry separate codes, contacts and eligibility notes. Team members connect users to an organization and role name, giving the team a basis for assigning booking, review and reconciliation work.
Choose two venues under one operating organization. Record an active team member for each booking responsibility and establish the organization's time zone. Create separate events, select the intended venue counterparty for each and make their setup intervals explicit. Use the event schedule to check that the owner and venue are visible together.
Rehearse a reviewer looking at a setup from the wrong organization or an old event revision. Guarded actions should check actor scope and source identity before a write. Then test one event's cancellation and verify that its admission and payment history remain attached to that event rather than the other venue's booking. This gives the operator a useful cross-venue control without mixing the records.
Features to start with
Roles on the team
- Event Owner
- Owns the event schedule, venue choice and correction request.
- Venue Coordinator
- Prepares hall setup details and evidence for a booked venue.
- Admin
- Maintains organization, user and venue setup access.
Set up Event Venue Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.