Event approval

Step by step

1. Draft the event Event Owner

   Event Owner identifies the operating organization, owner, venue, start and capacity. The event begins in Draft so the team can check the request before admission begins.

   • Establish the owned booking and venue counterparty.
   • Updates Events, Organizations, Venues, Team members

2. Plan the venue setup Venue Coordinator

   Venue Coordinator records the hall, setup start, teardown time and guest capacity against the same event. That plan makes the room occupation window visible alongside the event schedule.

   • Set hall capacity and occupation interval.
   • Updates Venue setups, Events

3. Review the setup Independent Reviewer

   Independent Reviewer decides on the submitted setup revision after checking capacity and evidence. A rejected setup goes back for correction with a recorded reason.

   • Bind a decision and reason to the submitted revision.
   • Updates Venue setups, Review decisions, Record attachments
   ApprovalA person approves before the work moves on.

4. Approve the event Independent Reviewer

   Independent Reviewer checks the event in Review and records an approval for that event revision. The event can then become Approved.

   • Decide the event in Review.
   • Updates Events, Review decisions
   ApprovalA person approves before the work moves on.

5. Open admission Event Owner

   Event Owner opens the approved event when the team is ready to reserve places and record entry.

   • Make the approved event available for guarded admission actions.
   • Updates Events, Operation receipts

Event Owner

Prepares and opens the event; Venue Coordinator prepares the hall plan; Independent Reviewer decides the submitted scope; Operations Manager handles exceptions.