Corporate Card Reconciliation
Per-Card per statement period: StatementBalance, ImportedTransactionsTotal, MatchedTotal, UnmatchedTotal, Difference, Status, and aging of any Disputed CardTransactions. The CardReconciliation close report.
Corporate cards
Match company-card spending and close each statement with evidence.
YouUnmatched
| Transaction Date | Merchant Name | Amount | MCC | Raw Description | Status |
|---|---|---|---|---|---|
| 05 Sep | Merchant 409 | 35,930.81 | MCC-280 | Unmatched ct-756 | Unmatched |
| 11 Sep | Merchant 650 | 31,817.19 | MCC-100 | Unmatched ct-661 | Unmatched |
| 04 Sep | Merchant 105 | 29,046.56 | MCC-869 | Unmatched ct-515 | Unmatched |
| 13 Sep | Merchant 909 | 2,594.58 | MCC-624 | Unmatched ct-579 | Unmatched |
| 03 Sep | Merchant 670 | 22,332.89 | MCC-915 | Unmatched ct-296 | Unmatched |
| 14 Sep | Merchant 530 | 22,184.48 | MCC-110 | Unmatched ct-919 | Unmatched |
Match the issuer transaction to its expense
The card-program feed imports posted activity using a stable provider identity and FeedRefID so repeated imports resolve to the existing transaction. A matching proposal compares card, date, amount and merchant evidence. Cardholder confirms ambiguous candidates within their own scope; Finance Reviewer handles the reconciliation backlog. The same issuer transaction cannot support duplicate costs, and company-paid spending must never flow into the employee reimbursement amount. A match links records and leaves the required expense approval and statement reconciliation decisions intact.
Explain every part of the statement balance
Reconcile opening balance, signed charges and refunds, statement payments counted once, and the issuer’s closing balance. ImportedTransactionsTotal is statement activity and cannot by itself stand in for the closing balance. Unmatched work, disputed charges and personal spending need explicit disposition. Disputing a transaction or marking it Excluded does not remove the issuer liability while the issuer still carries it. Retain any employee recovery separately, and apply a financial reduction only when the relevant issuer credit or payment is confirmed.
StatusInProgressUnbalancedBalanced
| Reconciliation Number | Card | Statement Period Start | Statement Period End | Statement Balance |
|---|---|---|---|---|
| CR-54661 | CC-8796 | 13 Sep | 15 Sep | 21,795.87 |
| CR-26417 | CC-9401 | 25 Sep | 29 Sep | 3,600.88 |
| CR-51544 | CC-2151 | 05 Sep | 10 Sep | 40,980.79 |
| CR-25316 | CC-4626 | 13 Sep | 17 Sep | 2,759.48 |
| CR-51237 | CC-5501 | 25 Sep | 29 Sep | 21,241.08 |
| CR-24213 | CC-1328 | 10 Sep | 16 Sep | 7,561.49 |
Approve reconciliation before settlement
Finance Reviewer prepares the reconciliation and explains outstanding differences. Balanced means the preparation checks reconcile; Controller / CFO signs the transition to Approved. The approved statement can then enter the accounts-payable settlement route under its own source identity. Eligible matched transactions advance to Reconciled after that decision. Expense recognition and issuer payment must not book the same cost twice. Keep the statement, original card transactions, report evidence and settlement references linked so Audit can follow both an ordinary purchase and a corrected or disputed charge.
Modules
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Expense capture
Turn receipts and expense details into a report ready for review.
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Expense policies
Make expense rules clear before a report reaches approval.
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Mileage and travel
Keep travel claims connected to their dates, routes and approved rates.
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Approval workflow
Give each expense decision a clear owner and a lasting record.
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Reimbursements
Track eligible claims from approval to confirmed payment.
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Corporate cards
Match company-card spending and close each statement with evidence.
Reports
All reportsRoles and permissions
Oversight role. Reviews high-value reports, audits PolicyViolations trends, signs off CardReconciliations, and owns the relationship with the card program and the reimbursement-channel decision (PayrollAddOn vs SeparateACH).
The post-manager approver. Checks policy compliance, releases the reimbursement, owns the CardTransactions matching backlog, and is the primary preparer on CardReconciliations.
Line manager with scope over direct reports only. The first approver in the chain. Sees aggregate spend for own team but cannot see another team's reports.
Self-service submitter. Files own ExpenseReports, uploads Receipts, captures Mileage, registers own Vehicles. Reads own reimbursement status. Cannot see anyone else's data.
A Permissions attribute on Employee — set true when the Employee has at least one CorporateCards.Cardholder = self row in Status: Active. Inherits all Employee permissions plus card-specific surfaces.
Read-only seat for periodic audit sampling — internal Audit team, external auditor, or controls reviewer. Full visibility across the expense surface; access is audit-logged at the row level.
Related processes
Capture and submit expenses
Prepare an evidenced report and send the right revision for review.
4 stages · 0 approvals
Approve and reimburse expenses
Follow the required decisions through to a confirmed employee payment.
5 stages · 2 approvals
Review high-value expenses
Add the required Controller decision without losing the report history.
4 stages · 2 approvals