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- Facility Maintenance Mgmt
- Who it's for
- Multi-location operations
Multi-location operations
A shared asset register can identify the location of each piece of equipment. A maintenance planner can review due preventive schedules, assign the right team member and set a visit date. The permit interval is checked before scheduling. The work log and service history then let managers review what happened after the technician leaves the site.
How Facility Maintenance Mgmt is set up for you
Location register
Record the asset location so the technician attends the correct site. The team can verify the physical identity before planning or recording service.
Planned visits
Use preventive next due dates to build the upcoming work queue. Maintenance Manager can use the open order list to see what still needs a decision.
Handoff review
Read the performed-work account before accepting closeout. The decision remains connected to the work order and asset for later review.
A shared asset register can identify the location of each piece of equipment. A maintenance planner can review due preventive schedules, assign the right team member and set a visit date. The permit interval is checked before scheduling. The work log and service history then let managers review what happened after the technician leaves the site.
Begin with a small set of assets that the team can identify confidently, and load their current location, state and preventive dates. Choose one inspection and one corrective case. Run each through request, permit, assignment, evidence and acceptance. Review the asset state and service history at the end. This exposes naming and handoff problems before more equipment is added.
Use an actual spare part during the rehearsal so Parts Coordinator can confirm the unit and starting quantity. A reading at its action limit is another useful case: the manager can check that the asset is flagged and that the resulting order names the same equipment. Agree who reviews the due list and who accepts completed work. Record those responsibilities in access settings before the team relies on the queue.
Features to start with
Roles on the team
- Maintenance Manager
- Owns the maintenance queue, reviews completed work and decides whether to accept closeout.
- Maintenance Planner
- Checks asset readiness, permit validity, assignee and due date before scheduling work.
- Technician
- Performs assigned work and records evidence and consumed parts against the work order.
- Permit Issuer
- Issues and closes safety permits for the named work order and validity interval.
- Parts Coordinator
- Maintains spare part records and checks stock after work order consumption.
Set up Facility Maintenance Mgmt your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.