Give each maintenance decision and record a clear owner.
Maintenance Planner sets the assignment and due date after checking a valid permit.
Permit Issuer validates the interval and approves permission for the named order.
Technician records performed work; Maintenance Manager accepts the closeout.
Parts Coordinator checks the exact part and quantity before posting consumption.
| Role | Work Orders | Assets & Condition | Preventive Maintenance | Safety Permits | Execution & Evidence | Parts & Service History |
|---|---|---|---|---|---|---|
| Maintenance Manager | Approve | Edit | Edit | View | Approve | Edit |
| Maintenance Planner | Edit | View | Edit | View | Edit | — |
| Technician | Edit | View | — | View | Edit | Edit |
| Permit Issuer | View | View | — | Approve | View | — |
| Parts Coordinator | View | View | View | — | View | Edit |
| Admin | Edit | Edit | View | Edit | Edit | — |
Owns the maintenance queue, reviews completed work and decides whether to accept closeout.
Starts on: Open Work Orders
Checks asset readiness, permit validity, assignee and due date before scheduling work.
Starts on: Open Work Orders
Performs assigned work and records evidence and consumed parts against the work order.
Starts on: Open Work Orders
Issues and closes safety permits for the named work order and validity interval.
Starts on: Safety Permit Register
Maintains spare part records and checks stock after work order consumption.
Starts on: Spare Part Catalog
Maintains user and team member access and the core reference records.
Start free, then use Proto to change fields, steps and approvals before your team goes live.