Trace input use to a task

Check lot eligibility and trace consumption back to approved work.

Step by step

Check stock lot Stock Keeper

Stock Keeper reviews the input name, lot number, unit, balance and expiry date.
- Inspect lot identity, unit, expiry and available quantity.
- Updates Input stocks
Approve field work Farm Manager

Farm Manager approves a Planned task after checking its field, cycle and assigned operator. The workflow checks the applicable lot against the required unit and quantity.
- Approve work and check current references and stock.
- Updates Field tasks, Fields, Crop cycles, People, Users, Input stocks
ApprovalA person approves before the work moves on.
Record input usage Farm Manager

The workflow appends a usage row linked to the task and lot, then decrements that lot once.
- Link consumed quantity to task and lot; reduce balance once.
- Updates Input usage, Input stocks, Field tasks
Review balance Stock Keeper

Stock Keeper compares the current lot balance with the usage quantity and checks the task reference before using the lot again.
- Reconcile the lot with its dated usage entries.
- Updates Input stocks, Input usage

And how to keep it from happening.

A field name can look familiar while its linked record points to another plot. Compare the field code and location before using the cycle or task.
A date entered after the work changed can leave the next person reading an old plan. Open the current record at the handoff.
Quantities need their recorded units. Keep stock use, field measurements and harvest evidence on their own source records.

Start free, then use Proto to change fields, steps and approvals before your team goes live.