Bank reconciliation

Step by step

1. Collect provider position Treasury Preparer

   Treasury Preparer brings in a dated account snapshot and source-identified movements for the financial account.

   • Records dated balance and source movement
   • Updates Account snapshots, Reconciliation items, Financial accounts

2. Find instruction Treasury Preparer

   Compare each movement with a confirmed instruction linked to the same account and its provider evidence.

   • Checks account scope and confirmed status
   • Updates Reconciliation items, Bank instructions, Instruction accounts

3. Match movement Treasury Preparer

   An exact amount and exact confirmed occurrence date support Matched. A differing amount or date stays Unmatched or becomes Exception.

   • Links an exact match to its instruction
   • Updates Reconciliation items, Bank evidence

4. Review exception Independent Treasury Approver

   Independent Treasury Approver examines the source event, account, instruction and provider evidence. The item remains Unmatched or Exception until an exact match is available; review cannot override that rule.

   • Preserves discrepancy for review
   • Updates Reconciliation items, Bank evidence, Account snapshots

5. Explain balance Treasury Preparer

   Compare the opening provider ledger balance, signed confirmed effects and later snapshot to identify an unresolved difference.

   • Compares snapshots with confirmed movement
   • Updates Account snapshots, Reconciliation items

Treasury Preparer

Compares source movements; Independent Treasury Approver reviews exceptions; Auditor reads the period evidence; App Administrator maintains account access.