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ERP.AI Fixed Asset Management

Fixed Asset Management

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Modules

Asset register and capitalizationBuild a financial asset record from approved acquisition evidence. Books and depreciationReview depreciation by asset, accounting book and period. Transfers and custodiansKeep asset location and responsibility current through reviewed transfers.
Physical inventory and maintenanceCompare the register with assets found in the workplace. Disposals and value changesReview asset exits and changes in value before affecting the books. Tax and audit reportingPrepare asset workpapers from reviewed books and effective tax rules.

Fixed Asset Management

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Processes

Acquisition to depreciationFollow an asset from its purchase evidence to reviewed depreciation and confirmed accounting entries. Request to asset transferMove an asset to its approved custodian and location while preserving the history needed for the next count.
Review to disposalInvestigate asset findings, review the valuation and record an approved disposal with its accounting outcome. Tax book to workpaperKeep tax-book calculations and reviewed elections connected to the workpapers that support them.

Fixed Asset Management

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Industries

ManufacturersPlants tracking machinery, production equipment and capital improvements. Service and office businessesOrganizations maintaining computer, furniture and office-equipment registers.
Property and facilities operatorsTeams managing buildings, leasehold improvements and reviewed lease-asset schedules.

Fixed Asset Management

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Reference

Roles and permissionsGive each person the records and decisions their work requires. Reports and analyticsRead operational and financial results with their source context. Data modelSee the records and references behind the product.
AI and integrationsConnect the services that own the related business results. ImplementationConfigure the system around your business records and responsibilities. Proto configuration guideUse Proto to configure and maintain the same product described on this website.

Fixed Asset Management

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Pricing Questions and answers Get started
Build with Proto
All systems
Modules
Asset register and capitalizationBuild a financial asset record from approved acquisition evidence.Books and depreciationReview depreciation by asset, accounting book and period.Transfers and custodiansKeep asset location and responsibility current through reviewed transfers.Physical inventory and maintenanceCompare the register with assets found in the workplace.Disposals and value changesReview asset exits and changes in value before affecting the books.Tax and audit reportingPrepare asset workpapers from reviewed books and effective tax rules.
Processes
Acquisition to depreciationFollow an asset from its purchase evidence to reviewed depreciation and confirmed accounting entries.Request to asset transferMove an asset to its approved custodian and location while preserving the history needed for the next count.Review to disposalInvestigate asset findings, review the valuation and record an approved disposal with its accounting outcome.Tax book to workpaperKeep tax-book calculations and reviewed elections connected to the workpapers that support them.
Industries
ManufacturersPlants tracking machinery, production equipment and capital improvements.Service and office businessesOrganizations maintaining computer, furniture and office-equipment registers.Property and facilities operatorsTeams managing buildings, leasehold improvements and reviewed lease-asset schedules.
Reference
Roles and permissionsGive each person the records and decisions their work requires.Reports and analyticsRead operational and financial results with their source context.Data modelSee the records and references behind the product.AI and integrationsConnect the services that own the related business results.ImplementationConfigure the system around your business records and responsibilities.Proto configuration guideUse Proto to configure and maintain the same product described on this website.
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Fixed Asset Management References
Data model3 of 6
  • Roles and permissions1 of 6
  • Reports and analytics2 of 6
  • Data model3 of 6
  • AI and integrations4 of 6
  • Implementation5 of 6
  • Proto configuration guide6 of 6

Data model

See the records and references behind the product.

24 tables · 55 relationships

Data model 24 tables
mastertransactionline itemfinance FixedAssets.Category → AssetCategories FixedAssets.AssignedToEmployee → Employees AssetBooks.FixedAsset → FixedAssets AssetBooks.RuleSet → TaxRuleSets TaxRuleSets.PreparedBy → Employees AssetCapitalizations.FixedAsset → FixedAssets AssetCapitalizations.CapitalizedBy → Employees DepreciationRuns.CalculatedBy → Employees Section179Elections.FixedAsset → FixedAssets Section179Elections.ElectedBy → Employees Section179Elections.RuleSet → TaxRuleSets BonusDepreciationElections.FixedAsset → FixedAssets BonusDepreciationElections.ElectedBy → Employees BonusDepreciationElections.RuleSet → TaxRuleSets AssetTransfers.FixedAsset → FixedAssets AssetTransfers.FromCustodian → Employees AssetRetirements.FixedAsset → FixedAssets AssetRetirements.ApprovedBy → Employees AssetDisposals.FixedAsset → FixedAssets AssetDisposals.RequestedBy → Employees AssetImpairments.FixedAsset → FixedAssets AssetImpairments.TestedBy → Employees AssetImpairments.AssetBook → AssetBooks AssetImpairments.SourceSchedule → BookSchedules RevaluationAdjustments.FixedAsset → FixedAssets RevaluationAdjustments.ApprovedBy → Employees MaintenanceLogs.FixedAsset → FixedAssets MaintenanceLogs.LoggedBy → Employees PhysicalInventories.ScopeCategory → AssetCategories PhysicalInventories.ScopeCustodian → Employees LeaseAssets.FixedAsset → FixedAssets Form4562Snapshots.ReviewedBy → Employees AssetMovements.FixedAsset → FixedAssets AssetMovements.ActorEmployee → Employees DepreciationRunItems.DepreciationRun → DepreciationRuns DepreciationRunItems.AssetBook → AssetBooks DepreciationRunItems.FixedAsset → FixedAssets BookSchedules.AssetBook → AssetBooks BookSchedules.DepreciationRun → DepreciationRuns PhysicalInventoryItems.PhysicalInventory → PhysicalInventories PhysicalInventoryItems.FixedAsset → FixedAssets PhysicalInventoryItems.ExpectedCustodian → Employees LeasePayments.LeaseAsset → LeaseAssets AssetCategoriesmasterCategoryCodeCategoryNameDefaultUsefulLifeYears FixedAssetsmasterSerialNumberStatusCategory AssetBooksmasterStatusFixedAssetRuleSet EmployeesmasterEmployeeNumberPrincipalIdFullName TaxRuleSetsmasterRuleSetNumberStatusPreparedBy AssetCapitalizationstransactionFixedAssetCapitalizedByFromSourceType DepreciationRunstransactionRunNumberStatusCalculatedBy Section179ElectionstransactionElectionNumberStatusFixedAsset BonusDepreciationElectionstransactionElectionNumberStatusFixedAsset AssetTransferstransactionTransferNumberStatusFixedAsset AssetRetirementstransactionRetirementNumberStatusFixedAsset AssetDisposalstransactionDisposalNumberStatusFixedAsset AssetImpairmentstransactionImpairmentNumberStatusFixedAsset RevaluationAdjustmentstransactionAdjustmentNumberStatusFixedAsset MaintenanceLogstransactionFixedAssetLoggedByMaintenanceDate PhysicalInventoriestransactionInventoryNumberStatusScopeCategory LeaseAssetstransactionLeaseNumberStatusFixedAsset Form4562SnapshotstransactionSnapshotNumberStatusReviewedBy AssetMovementstransactionFixedAssetActorEmployeeMovementType AuditEventstransactionAuditNumberStatusWorkspaceId DepreciationRunItemslineDepreciationRunAssetBookFixedAsset BookScheduleslineStatusAssetBookDepreciationRun PhysicalInventoryItemslineCountedStatusPhysicalInventoryFixedAsset LeasePaymentslineStatusLeaseAssetPaymentNumber
Data modelTable names and relationships

How the model is organised

Asset register

AssetCategories, FixedAssets, AssetCapitalizations, Employees. Asset identity, category and acquisition evidence remain linked to the responsible people and capitalization history.

  • AssetCategories
  • FixedAssets
  • AssetCapitalizations
  • Employees

Books and depreciation

AssetBooks, BookSchedules, DepreciationRuns, DepreciationRunItems. Each book retains its own basis and period schedule. Run items stay attached to their original run and preserve the posted calculation.

  • AssetBooks
  • BookSchedules
  • DepreciationRuns
  • DepreciationRunItems

Custody and servicing

AssetTransfers, MaintenanceLogs, PhysicalInventories, PhysicalInventoryItems, LeaseAssets, LeasePayments. Custody, service events, inventory observations and lease payments keep their owning asset or document reference and actual outcome.

  • AssetTransfers
  • MaintenanceLogs
  • PhysicalInventories
  • PhysicalInventoryItems
  • LeaseAssets
  • LeasePayments

Value changes and history

AssetRetirements, AssetDisposals, AssetImpairments, RevaluationAdjustments, AssetMovements, AuditEvents. Linked movements preserve value changes and reversals while immutable audit events explain protected decisions and external acknowledgments.

  • AssetRetirements
  • AssetDisposals
  • AssetImpairments
  • RevaluationAdjustments
  • AssetMovements
  • AuditEvents

Tax workpapers

Section179Elections, BonusDepreciationElections, Form4562Snapshots, TaxRuleSets. Effective tax rules, reviewed elections and frozen workpapers preserve the basis used for each tax period.

  • Section179Elections
  • BonusDepreciationElections
  • Form4562Snapshots
  • TaxRuleSets

Keys and references

Preserve canonical record identifiers, source-system identifiers and the workspace or legal-entity scope. A readable name is not a unique identity. Validate every referenced record before saving a transaction. Derived monetary fields are server-computed; imports cannot bypass that calculation or change issued history.

Migration order

  1. 1 Confirm scope

    Ends with: Agree entities, currencies, responsible people and imported opening positions.

  2. 2 Load masters

    Ends with: Resolve duplicate identities and reviewed policy defaults.

  3. 3 Load documents

    Ends with: Preserve source references, line ownership and supporting files.

  4. 4 Reconcile history

    Ends with: Compare balances and outcomes before enabling automated work.

  5. 5 Verify access

    Ends with: Test permitted and denied actions using actual assigned roles.

Tables

24 tables
AssetCategoriesThe category catalog. Sets the default useful life, depreciationmaster
FieldTypeRequiredDetails
CategoryCodetextyes
CategoryNametextyesMachinery, Vehicles, Computers, Furniture, Buildings, Land, Software, LeaseholdImprovements
DefaultUsefulLifeYearsnumberyesBook life — straight-line years
DefaultBookMethodselectyesStraightLine, DecliningBalance150, DecliningBalance200, UnitsOfProduction, NoDepreciation
MACRSClassselectyes3-Year, 5-Year, 7-Year, 10-Year, 15-Year, 20-Year, 25-Year, 27.5-Year-Residential, 39-Year-NonResidential, 50-Year-ADS, NonDepreciable
MACRSConventionselectyesHalfYear, MidQuarter, MidMonth
Section179EligiblebooleanyesTangible personal property is generally eligible
BonusEligiblebooleanyesGenerally true for ≤20-year recovery period
DepreciationGLAccounttextyesDr account on monthly run (Depreciation Expense)
AccumulatedDepGLAccounttextyesCr account on monthly run (Accumulated Depreciation)
AssetGLAccounttextyesCr on disposal (the asset cost account)
Activebooleanyes
FixedAssetsThe asset master. One row per capitalized item. Created from amaster
FieldTypeRequiredDetails
AssetTagtextyesPhysical / barcode tag, unique
Descriptiontextyes
Categoryreferenceyes→ AssetCategories
AcquisitionDatedateyesWhen acquired (per the source Bill)
InServiceDatedateyesWhen placed in service — drives depreciation start
AcquisitionCostdecimalyesCapitalized cost (incl. freight, install per ASC 360)
SalvageValuedecimalEstimated residual at end of useful life
AssignedToEmployeereference→ Employees (Custodian)
AssignedToDepartmenttext
AssignedToCostCentertextDrives depreciation expense allocation
AssignedToLocationtextBuilding / floor / room
StatusselectyesDraft, InService, Idle, Transferred, Disposed, Impaired, Retired
SerialNumbertext
Manufacturertext
ModelNumbertext
WarrantyExpirydate
VendortextVendor name from the source Bill
SourceBilltextReference to the AP Bill ID that capitalized this asset
PhotoURLtext
Notestext
EntitytextyesLegal-entity scope; all books and lifecycle references agree
AssetCapitalizationsThe intake record that links a FixedAsset back to its sourcetransaction
FieldTypeRequiredDetails
FixedAssetreferenceyes→ FixedAssets
FromSourceTypeselectyesBill, PurchaseOrder, Manual, ConstructionInProgress, LeaseConversion
FromSourceIDtextExternal reference (Bill number, PO number)
CapitalizedAmountdecimalyesShould equal FixedAssets.AcquisitionCost
CapitalizedAtdateyes
CapitalizedByreferenceyes→ Employees (Fixed Asset Accountant)
JournalEntryReftextOutbound JE in Accounting (Dr Asset / Cr Cash or AP)
Notestext
SourceLineIDtextExternal capex line identity; unique together with source system and FromSourceID
AssetBooksThe per-asset depreciation book. Most US assets carry at leastmaster
FieldTypeRequiredDetails
FixedAssetreferenceyes→ FixedAssets
BookselectyesBook, Tax-Federal, Tax-State, IFRS
StateJurisdictiontextRequired when Book = Tax-State
MethodselectyesStraightLine, MACRS-200DB, MACRS-150DB, MACRS-SL, ADS-SL, UnitsOfProduction, NoDepreciation
UsefulLifeYearsnumberyesFor SL / Book
MACRSClassselect3-Year, 5-Year, 7-Year, 10-Year, 15-Year, 20-Year, 25-Year, 27.5-Year-Residential, 39-Year-NonResidential, 50-Year-ADS, NonDepreciable
MACRSConventionselectHalfYear, MidQuarter, MidMonth
CostdecimalyesDepreciable basis (= AcquisitionCost − §179 − Bonus for tax book)
SalvageValuedecimalTax books typically zero
Section179ApplieddecimalTax-Federal book only
BonusApplieddecimalTax-Federal book only
InServiceDatedateyesDrives first-period proration
StatusselectyesActive, Suspended, Disposed, FullyDepreciated
GLPostingbooleanyesTrue only for Book; tax books are memo
RuleSetreference→ TaxRuleSets; required for tax books
BasisRevisionnumberyesServer-managed revision of approved basis and remaining-life inputs; changes apply prospectively
BasisEffectiveFromdateyesEarliest schedule date using this approved basis revision
BookSchedulesThe per-period schedule grain — one row per AssetBook per period Line item of AssetBooks.line item
FieldTypeRequiredDetails
AssetBookreferenceyes→ AssetBooks
PeriodtextyesYYYY-MM
PeriodStartdateyes
PeriodEnddateyes
BeginningAccumulateddecimalyes
PeriodDepreciationdecimalyesThis period's charge
EndingAccumulateddecimalyesfx: BeginningAccumulated + PeriodDepreciation
CarryingValuedecimalyesfx: BasisSnapshot − EndingAccumulated; historical rows never read the current AssetBook.Cost
NetBookValuedecimalyesfx: CarryingValue (alias for reporting)
StatusselectyesCalculated, Approved, Posted, Reversed
DepreciationRunreference→ DepreciationRuns (the run that wrote this row)
BasisSnapshotdecimalyesSealed gross basis used for this period before accumulated depreciation; retained when the book later changes
SourceBasisRevisionnumberyesExact approved AssetBooks basis revision used for this schedule
RemainingLifeSnapshotnumberyesApproved remaining depreciation periods at this calculation; zero only for a non-depreciating or completed schedule
DepreciationRunsA periodic depreciation calc batch — one per Book per accountingtransaction
FieldTypeRequiredDetails
RunNumbertextyes
BookselectyesBook, Tax-Federal, Tax-State, IFRS
PeriodtextyesYYYY-MM
PeriodStartdateyes
PeriodEnddateyes
RunDatedateyes
StatusselectyesDraft, Calculated, Reviewed, Approved, Posted, Reversed
AssetCountnumberyesRollup
TotalAmountdecimalyesfx: SUM(DepreciationRunItems.PeriodDepreciation)
CalculatedByreference→ Employees
ApprovedByreference→ Employees (Controller)
ApprovedAtdate
PostedAtdate
JournalEntryReftextOutbound JE (Book book only)
Notestext
EntitytextyesRun scoped to one entity and book
OperationKeytextyesUnique run command identity; prevents duplicate entity/book/period effects
DepreciationRunItemsOne row per AssetBook per DepreciationRun. The audit grain that Line item of DepreciationRuns.line item
FieldTypeRequiredDetails
DepreciationRunreferenceyes→ DepreciationRuns
AssetBookreferenceyes→ AssetBooks
FixedAssetreferenceyes→ FixedAssets (denormalized for reporting)
PeriodtextyesYYYY-MM
BeginningAccumulateddecimalyes
PeriodDepreciationdecimalyes
EndingAccumulateddecimalyesfx: BeginningAccumulated + PeriodDepreciation
CostCentertextFrom FixedAsset.AssignedToCostCenter at PeriodEnd
GLAccounttextFrom AssetCategory.DepreciationGLAccount (Book only)
VariancedecimalDelta vs. prior period — flags anomalies for review
Section179ElectionsAnnual IRS §179 expensing election per asset per tax year.transaction
FieldTypeRequiredDetails
ElectionNumbertextyes
FixedAssetreferenceyes→ FixedAssets
TaxYearnumberyes
DeductionAmountdecimalyesCannot exceed FixedAsset.AcquisitionCost
QualifyingPropertyTypeselectyesTangiblePersonalProperty, OffTheShelfSoftware, QualifiedImprovementProperty, QualifiedHVAC, Other
ElectedByreferenceyes→ Employees (Tax Accountant)
ElectedAtdateyes
StatusselectyesDraft, Validated, Rejected, AppliedToBook
RejectionReasontextSet by eligibility-check workflow
Notestext
RuleSetreferenceyes→ TaxRuleSets; approved effective rule matching the asset cohort
ApprovedByreference→ Employees; independent of ElectedBy
BonusDepreciationElectionsAnnual bonus depreciation election per asset per tax year. Thetransaction
FieldTypeRequiredDetails
ElectionNumbertextyes
FixedAssetreferenceyes→ FixedAssets
TaxYearnumberyes
ApplicablePercentnumberyesE.g. 60 for 2024, 40 for 2025, etc.
BonusBasedecimalyesAcquisitionCost − Section179DeductionApplied
BonusAmountdecimalyesfx: BonusBase × (ApplicablePercent / 100)
ElectedByreferenceyes→ Employees (Tax Accountant)
ElectedAtdateyes
StatusselectyesDraft, Validated, Rejected, AppliedToBook
RejectionReasontext
RuleSetreferenceyes→ TaxRuleSets; approved effective rule matching the asset cohort
ApprovedByreference→ Employees; independent of ElectedBy
AssetTransfersInternal transfer between cost centers, departments, locations,transaction
FieldTypeRequiredDetails
TransferNumbertextyes
FixedAssetreferenceyes→ FixedAssets
FromCostCentertext
ToCostCentertext
FromLocationtext
ToLocationtext
FromCustodianreference→ Employees
ToCustodianreference→ Employees
EffectiveDatedateyesFirst period the new allocation applies
ReasonselectyesOrgChange, RoleChange, RelocationOfAsset, Reassignment, Other
RequestedByreferenceyes→ Employees
ApprovedByreference→ Employees (Controller for cross-cost-center)
StatusselectyesDraft, Submitted, Approved, Effective, Rejected
AssetRetirementsPartial retirement or write-down where part of an asset is takentransaction
FieldTypeRequiredDetails
RetirementNumbertextyes
FixedAssetreferenceyes→ FixedAssets
RetirementDatedateyes
RetirementTypeselectyesPartial, FullWriteDown, ComponentRemoval
BasisRetireddecimalyesPortion of cost retired
AccumulatedDepRetireddecimalyes
Reasontextyes
ApprovedByreference→ Employees (Controller)
JournalEntryReftext
StatusselectyesDraft, Approved, Posted
AssetDisposalsEnd-of-life disposal — sale, scrap, donation, or trade-in. Thetransaction
FieldTypeRequiredDetails
DisposalNumbertextyes
FixedAssetreferenceyes→ FixedAssets
DisposalDatedateyes
DisposalMethodselectyesSale, Scrap, Donation, TradeIn, LossDestroyed, Theft
BuyertextCounterparty for Sale or TradeIn
ProceedsAmountdecimalNet of disposal costs
NetBookValueAtDisposaldecimalSnapshot of Book book NBV at DisposalDate
GainLossdecimalfx: ProceedsAmount − NetBookValueAtDisposal
RequestedByreferenceyes→ Employees
ApprovedByreference→ Employees (Controller / CFO)
ApprovedAtdate
JournalEntryReftext
StatusselectyesDraft, PendingApproval, Approved, Posted, Cancelled
Notestext
AssetImpairmentsImpairment test result under ASC 360. When carrying valuetransaction
FieldTypeRequiredDetails
ImpairmentNumbertextyes
FixedAssetreferenceyes→ FixedAssets
TestPeriodtextyesYYYY-MM or YYYY-Q#
TestDatedateyes
FairValuedecimalyesFrom Level 1 / 2 / 3 valuation
CarryingValuedecimalyesSnapshot from BookSchedules at TestDate
RecoverableAmountdecimalSum of undiscounted future cash flows
ImpairmentLossdecimalyesGated proposed loss under reviewed policy; zero while NotAssessed or prerequisites fail. For configured ASC 360 held-and-used treatment, loss is proposed only after Failed recoverability and reviewed evidence; then measure under that approved policy. Draft proposal never posts automatically.
ValuationMethodselectMarketComparable, DiscountedCashFlow, ReplacementCost, AppraisedValue
TestedByreferenceyes→ Employees
ApprovedByreference→ Employees (Controller / CFO)
JournalEntryReftext
StatusselectyesDraft, Calculated, Approved, Posted, Reversed
Notestext
AccountingFrameworktextyesReviewed framework and asset classification
PolicyVersiontextyesVersion of impairment method and prerequisites
RecoverabilityDecisionselectyesNotAssessed, Passed, Failed, NotApplicableUnderReviewedPolicy
DecisionEvidenceattachmentRequired support for the reviewed prerequisite and measurement basis
AssetBookreferenceyes→ AssetBooks; must belong to FixedAsset and match reviewed accounting framework
SourceSchedulereferenceyes→ BookSchedules; same AssetBook, exact retained basis at TestDate
SourceBasisRevisionnumberyesApproved basis revision assessed; stale basis prevents posting
RevisedGrossBasisdecimalApproved post-loss gross basis preserving accumulated depreciation already recorded
RevisedRemainingPeriodsnumberReviewed remaining depreciation periods for the effective prospective schedule
BasisEffectiveFromdateDate from which the confirmed impairment changes subsequent schedules
RevaluationAdjustmentsRare write-up event (typically not under US GAAP except intransaction
FieldTypeRequiredDetails
AdjustmentNumbertextyes
FixedAssetreferenceyes→ FixedAssets
AdjustmentDatedateyes
AdjustmentTypeselectyesWriteUp, WriteDown, BasisCorrection, FreshStart, BusinessCombination
AdjustmentAmountdecimalyesSigned (positive = write-up)
Reasontextyes
ApprovedByreference→ Employees (Controller / CFO)
JournalEntryReftext
StatusselectyesDraft, Approved, Posted
MaintenanceLogsPer-asset maintenance history. Routine maintenance is expensed,transaction
FieldTypeRequiredDetails
FixedAssetreferenceyes→ FixedAssets
MaintenanceDatedateyes
Descriptiontextyes
MaintenanceTypeselectyesPreventive, Corrective, Refurbishment, Inspection, Calibration
Costdecimal
Vendortext
ExtendsUsefulLifebooleanTriggers capitalization review when true
LoggedByreferenceyes→ Employees
Notestext
PhysicalInventoriesPeriodic physical-count cycle header. Defines the scopetransaction
FieldTypeRequiredDetails
InventoryNumbertextyes
InventoryNametextyes
ScheduledDatedateyes
StartedAtdate
ClosedAtdate
ScopeLocationtext
ScopeCategoryreference→ AssetCategories
ScopeCustodianreference→ Employees
StatusselectyesScheduled, InProgress, Counted, Reconciled, Closed
LedByreferenceyes→ Employees
ExceptionCountnumberRollup of items with discrepancy
EntitytextyesCount scope; no cross-entity expansion
PhysicalInventoryItemsThe per-asset count grain. Custodian or count team attests Line item of PhysicalInventories.line item
FieldTypeRequiredDetails
PhysicalInventoryreferenceyes→ PhysicalInventories
FixedAssetreference→ FixedAssets; may be empty for FoundUnregistered until reviewed intake
ExpectedLocationtextFrom FixedAssets.AssignedToLocation
ExpectedCustodianreference→ Employees
CountedStatusselectyesFound, FoundWrongLocation, FoundWrongCustodian, NotFound, FoundUnregistered, Damaged
CountedLocationtext
CountedAtdate
CountedByreference→ Employees
DiscrepancybooleanyesTrue if CountedStatus != Found
ResolutionselectNoActionNeeded, UpdateLocation, ReassignCustodian, Retire, Capitalize, Investigate
ResolvedByreference→ Employees
ObservedIdentifiertextTag, serial or evidence description required when no FixedAsset exists
LeaseAssetsReviewed lease-asset register and payment context. Operating, finance and short-term classifications use distinct versioned measurement and expense policies. A generic monthly asset-depreciation run cannot calculate both operating and finance lease treatment. The connected lease/accounting implementation supplies the classification-specific schedule and confirmed posting outcome. Variable payments, modifications, incentives and other unsupported inputs require an explicitly configured and reviewed lease model before calculation; they are never approximated by a universal depreciation formula.transaction
FieldTypeRequiredDetails
LeaseNumbertextyes
LeaseDescriptiontextyes
Lessortextyes
LeaseClassificationselectyesOperatingLease, FinanceLease, ShortTerm
CommencementDatedateyes
EndDatedateyes
LeaseTermMonthsnumberyes
DiscountRatenumberyesIncremental borrowing rate, percent
InitialROUValuedecimalyesPV of lease payments at commencement
InitialLeaseLiabilitydecimalyes
FixedAssetreference→ FixedAssets (the materialized ROU asset row)
StatusselectyesDraft, Active, Modified, Expired, Terminated
Notestext
AccountingPolicyVersiontextyesReviewed classification, ROU/liability measurement and expense policy
LeasePaymentsThe per-period lease payment schedule. One row per scheduled Line item of LeaseAssets.line item
FieldTypeRequiredDetails
LeaseAssetreferenceyes→ LeaseAssets
PaymentNumbernumberyes
DueDatedateyes
PaymentAmountdecimalyes
InterestPortiondecimalyes
PrincipalPortiondecimalyes
RemainingLiabilitydecimalyes
StatusselectyesScheduled, Paid, Modified, Skipped
PaidAtdate
Form4562SnapshotsAnnual IRS Form 4562 detail snapshot per tax year per entity.transaction
FieldTypeRequiredDetails
SnapshotNumbertextyes
TaxYearnumberyes
EntitytextFor multi-entity orgs
Section179TotalDeductiondecimalyesForm 4562 Part I total
Section179ThresholddecimalAnnual cap applied
Section179PhaseoutdecimalIf qualifying property exceeds threshold
BonusTotalDeductiondecimalyesPart II total
MACRSCurrentYearDeductiondecimalyesPart III GDS total
ADSCurrentYearDeductiondecimalPart III ADS total
ListedPropertyDeductiondecimalPart V total (vehicles, etc.)
AmortizationDeductiondecimalPart VI total (intangibles)
TotalDeductiondecimalyesfx: Section179 + Bonus + MACRS + ADS + Listed + Amortization
GeneratedAtdateyes
ReviewedByreference→ Employees (Tax Accountant)
StatusselectyesDraft, Reviewed, Filed, Amended
FileURLtextPDF snapshot
RuleVersionslongtextyesPer-asset rule and book versions included in this immutable workpaper
FilingEvidenceattachmentExternal filing receipt required before Filed
AssetMovementsThe audit log. Every status change, location change, custodiantransaction
FieldTypeRequiredDetails
FixedAssetreferenceyes→ FixedAssets
MovementTypeselectyesCapitalized, StatusChange, LocationChange, CustodianChange, CostCenterChange, Transfer, Retirement, Disposal, Impairment, Revaluation
OccurredAtdateyes
FromValuetext
ToValuetext
RelatedRecordTypeselectAssetTransfer, AssetDisposal, AssetImpairment, AssetRetirement, AssetCapitalization, RevaluationAdjustment
RelatedRecordIDtext
ActorEmployeereference→ Employees
Notestext
EmployeesScoped employee identity for asset custody and approval; synchronized without granting roles from display names.master
FieldTypeRequiredDetails
EmployeeNumbertextyesStable directory identifier
PrincipalIdtextyesAuthenticated principal binding
FullNametextyes
EntitytextyesLegal-entity scope
DepartmenttextManager scope
ActivebooleanyesInactive identities cannot receive new assignments or decisions
TaxRuleSetsReviewed, effective-dated tax configuration and authoritative source evidence.master
FieldTypeRequiredDetails
RuleSetNumbertextyesVersion identifier
Entitytextyes
TaxYearnumberyes
Jurisdictiontextyes
EffectiveFromdateyes
EffectiveTodate
AcquisitionFromdateEligibility cohort boundary
AcquisitionTodateEligibility cohort boundary
Section179LimitdecimalReviewed effective limit; never hard-coded from a previous year
PhaseoutThresholddecimal
BonusPercentdecimalEffective percentage for the reviewed acquisition/in-service cohort
MethodInputslongtextyesVersioned methods, conventions, eligibility and limitations
SourceURLtextyesAuthoritative rule reference
PreparedByreferenceyes→ Employees
ReviewedByreference→ Employees; independent reviewer
StatusselectyesDraft, Submitted, Approved, Retired
AuditEventsAppend-only business decisions, denied operations and completed effects.transaction
FieldTypeRequiredDetails
AuditNumbertextyesImmutable event identifier
WorkspaceIdtextyesServer-resolved tenant scope
RecordTypetextyes
RecordIdtextyes
Actiontextyes
ActorPrincipaltextyesAuthenticated actor or verified external document identity
OccurredAtdatetimeyesServer timestamp
OperationKeytextyesStable command identity
ResultRevisionnumberyesResulting version or unchanged revision for rejected operations
StatusselectyesSucceeded, Rejected, Failed
DetailslongtextRedacted reason and before/after references; no secrets
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