A Planned load needs a checked driver and vehicle arrangement before dispatch. The Dispatcher brings the load commitment, stop windows and assignment interval together, with the Fleet Coordinator resolving readiness or eligibility questions. Maintenance release follows its independent review whenever the intended vehicle requires it.
The Dispatcher records the load, transport partner, promised delivery time and ordered stops. The planning action records its receipt and advances the load from Draft to Planned. Retain the original delivery commitment for later performance comparison.
Review driver eligibility through the intended interval, vehicle readiness and equipment suitability. Inspect existing assignments for overlapping driver or vehicle use. Resolve the conflict or change the arrangement before proceeding.
Record the chosen driver, vehicle and start and end interval. Move the arrangement from Held to Confirmed after the feasibility checks. Where the vehicle requires maintenance release, complete the supervisor's review and confirm the resulting readiness before dispatch.
The Dispatcher records physical pickup and the authorized dispatch action. The load moves from Planned to Dispatched and the corresponding assignment reflects dispatch. Inspect the action receipt while keeping the promised delivery time unchanged.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.