Booking to attendance

Step by step

1. Request booking Booking Coordinator

   Booking Coordinator links the member and open session, records places and leaves the request awaiting decision.

   • Establish the requested place
   • Updates Bookings, Members, Sessions

2. Check entitlement Studio Manager

   Studio Manager reviews the member status, linked plan enrollment and remaining sessions. A paused or expired enrollment needs resolution before confirmation.

   • Review eligibility
   • Updates Members, Member plans, Membership plans

3. Confirm booking Studio Manager

   Studio Manager approves the request after comparing confirmed places with session capacity. The booking moves from requested to confirmed.

   • Reserve approved places
   • Updates Bookings, Sessions
   ApprovalA person approves before the work moves on.

4. Prepare for arrival Float Instructor

   Float Instructor checks the session assignment and tank readiness before receiving the member.

   • Check delivery conditions
   • Updates Sessions, Float tanks, Tank checks

5. Check in member Float Instructor

   Float Instructor identifies the confirmed booking and records the check-in time and staff actor on Attendance.

   • Attribute arrival evidence
   • Updates Attendance, Bookings, People

6. Record attendance Float Instructor

   The booking moves to attended, and the linked member plan reflects the consumed session. The original booking remains the route back to the visit.

   • Record visit and balance
   • Updates Bookings, Attendance, Member plans

Booking Coordinator

, Studio Manager and Float Instructor.