These cookies are required for the website to function properly. They ensure security, enable basic features like page navigation, and store user session data. You cannot disable these cookies.
- Food Bank Management
- Who it's for
- Community distribution programs
Community distribution programs
Community distribution programs need a clear link between the planned assistance and the food assigned to it. An allocation records its program, household count and allocated pounds. Its parent stock request supplies the item, required date and operating location. Reviewers can inspect the parent revision and stock evidence before deciding whether to approve the submitted allocation.
How Food Bank Management is set up for you
Program planning
Prepare an allocation in draft against the correct organization and parent request, with the intended assistance quantities.
Stock claim
Keep the active reservation on the exact request, item, location and lot, then record the actual posted movement separately.
Decision record
Preserve the parent request reviewer, source revision and reason; record the allocation decision date when assistance is approved or rejected.
Completion check
Confirm the operation receipt and any downstream distribution acknowledgment before marking the work complete.
Community distribution programs need a clear link between the planned assistance and the food assigned to it. An allocation records its program, household count and allocated pounds. Its parent stock request supplies the item, required date and operating location. Reviewers can inspect the parent revision and stock evidence before deciding whether to approve the submitted allocation.
Choose one program and a single active location. Enter a stock request for an item with a released lot, send it through review, and reserve a bounded quantity. Prepare the allocation with a realistic household count and pound amount. Have a different person inspect the parent decision, attachment and movement before approving or rejecting the allocation. Rehearse a rejected allocation, correct its scope and submit a new revision for review.
Decide how staff will obtain distribution confirmation. The app holds local allocation and operation evidence, while any external handoff needs an agreed source reference. Agree how to handle a receipt that is pending after food has physically moved, and keep that exception visible until the source evidence is reconciled.
Features to start with
Stock requests
Give every request an owner, item, location, due date and review history.
Locations and people
Keep storage eligibility, organization assignments and responsible people visible on each operation.
Reservations and movements
Separate claims against eligible food from signed, posted changes to stock.
Roles on the team
- Admin
- Maintains organization setup, user access and operating rules.
- Inventory Coordinator
- Prepares stock requests and handles eligible inventory operations within the assigned organization.
- Allocation Coordinator
- Prepares assistance allocations and keeps their parent requests and evidence connected.
- Independent Reviewer
- Decides submitted assistance allocations and reviews revision-specific stock request evidence.
- Operations Reader
- Reads organization-scoped activity and evidence for operational follow-up.
Set up Food Bank Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.