Compare reviewed purchases within a consistent period and route unexplained activity to the responsible person.
Transport Supervisor selects the period and purchase states to examine. Confirm the purchase-date convention and separate different quantity bases before combining activity. For cost comparisons, confirm the receipt currency and keep unresolved amounts separate.
Transport Supervisor and Auditor group purchases by vehicle, card reference, site and fuel type. Examine the dated odometer sequence for the same asset when a purchase needs explanation.
Open the relevant purchase, receipt and load context. Transport Supervisor asks the Dispatcher or App Administrator to resolve questions within their responsibility.
Transport Supervisor records the decision or request for investigation with its source reference and rationale. Dispatcher corrects the purchase where needed and follows the agreed review handoff.
Transport Supervisor checks returned decisions and unresolved operation outcomes at the next review. Auditor follows the records to distinguish completed corrections from concerns still awaiting an answer.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.