Check the vehicle and load context before treating a fuel purchase as part of a particular transport job.
App Administrator maintains the vehicle's unit number, plate, organization and operating state. Transport Supervisor uses that identity when examining the asset selected on the fuel purchase.
Dispatcher checks the load record number, subject, lane and organization before linking the purchase to that work. Keep the load owner recognizable for follow-up questions.
Transport Supervisor reads the recorded driver and vehicle assignment and compares it with the purchase. Resolve a difference through the people responsible for the operating records.
Transport Supervisor examines the load's stop sequence, locations and recorded timing to understand the operating work. Use the evidence to frame the question that needs an answer before review.
Dispatcher maintains the purchase's vehicle and related-load information under the agreed procedure. Send a corrected entry for the appropriate review with its supporting receipt and rationale available.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.