Which purchases belong to each vehicle?
Review the purchase date, fuel type and quantity with the asset identity and current review state visible.
- Fuel Management System
- Fuel purchase reports
Reports for the questions your team asks
Compare purchase activity with consistent units, review states and a path back to the receipt.
Overview×
Fuel Management System · Overview
Fuel Management System dashboard
This quarter
Loads in view
6Total requested units
3,260Draft
6Fuel transactions by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 31 | ||
| Submitted | 12 | 39% | |
| Approved | 4 | 33% | |
| Rejected | 1 | 25% |
Gallons by status
Sample totals per stage
Questions to answer
Where was a card reference used?
Group recorded purchases by card reference and inspect the sites, dates and vehicles before requesting follow-up.
From Fuel purchases
What remains in review?
Distinguish Submitted and Rejected purchases from Approved and Completed activity, then read the associated decision rationale.
Which quantities and costs can be compared?
Keep the fuel type and quantity unit consistent; confirm the receipt currency before comparing unit costs across sites.
What does the odometer sequence show?
Examine the dated readings for the same vehicle and check unexpected values against the original receipt and operating evidence.
From Fuel purchases
Can the decision be followed?
Resolve the purchase, receipt and review references so another person can explain the outcome.
More reports
Fuel purchases by vehicle Grouped
Group purchases by vehicle and purchase date, keeping fuel type, gallons, general volume, unit cost and review state distinguishable.
Card reference purchase activity Grouped
Group purchases by card reference and vehicle with the purchase date and site to support a review of recorded activity.
Fuel review outcomes List
Compare each purchase's state, revision and decision date with the decision that identifies the same source record and revision.
Unit cost by site and fuel type Grouped
Compare unit costs by site and fuel type for the selected period after confirming a common quantity unit and receipt-currency basis.
Recorded odometer sequence List
Review purchases in date order for each vehicle, keeping readings in miles separate from readings entered under another convention.
Fuel attribution by load Grouped
Group purchases by related load with vehicle, organization, purchase date and review state to trace their operating context.
Receipt and decision trace List
Resolve attachment and decision references to the intended purchase, retaining the uploader, reviewer, dates and rationale.
Operating exceptions for review Grouped
Review loads by state with their linked operation outcomes, then examine defect records for the vehicle on the purchase under review.
Set up Fuel Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.