Dispatcher
Prepare assigned operational records and execute eligible reviewed actions.
Can
- Manage fuel transactions, Loads, record attachments
- View load stops, operation receipts, review decisions, transport partners
Starts on: Fuel review inbox
- Fuel Management System
- Roles and responsibilities
Who can do what in Fuel Management System
Separate purchase preparation, supervisor decisions and fleet setup with a clear record handoff.
How permissions work
Purchase preparation
Dispatcher maintains fuel transactions, related load records and supporting attachments. Agree the checks needed before a purchase is submitted for review.
Supervisor decisions
Transport Supervisor records review decisions and reads the purchase and operating evidence. Dispatcher applies the agreed fuel-transaction outcome after the decision.
Fleet setup
App Administrator maintains organizations, people, partners, drivers and vehicles. Keep fleet identity and operating state current for the review process.
Evidence review
Auditor reads the authorized purchase, decision and operating records. Questions return to the responsible person for correction.
User setup
Configure Admin for user access and setup inspection. Test personal filters and organization scope with the people who will run the pilot.
Who can do what
| Role | Fuel purchases | Fuel review | Vehicle context | Load context | Supporting evidence | Purchase analysis |
|---|---|---|---|---|---|---|
| Dispatcher | Edit | Edit | — | Edit | Edit | Edit |
| Transport Supervisor | View | Edit | View | View | Edit | Edit |
| App Administrator | Edit | Edit | Edit | Edit | Edit | — |
| Auditor | View | View | View | View | View | View |
| Admin | View | View | View | View | View | View |
Each role in detail
Transport Supervisor
Review eligible revisions independently and reconcile operational evidence.
Can
- Manage review decisions
- View Drivers, fuel transactions, load assignments, load stops, Loads, operation receipts, Organizations, record attachments, team members, transport partners, vehicle defects, Vehicles
Starts on: Fuel review inbox
App Administrator
Maintain organization configuration and membership.
Can
- Manage Drivers, Organizations, team members, transport partners, Vehicles
Starts on: Fleet availability
Auditor
Read authorized evidence and reports.
Can
- View Drivers, fuel transactions, load assignments, load stops, Loads, operation receipts, Organizations, record attachments, review decisions, team members, transport partners, vehicle defects, Vehicles
Starts on: Fuel review inbox
Admin
Maintains user access and inspects supporting records when configuring the operating process.
Can
- Manage Users
- View Drivers, freight charges, fuel transactions, Inspections, load assignments, load stops, Loads, maintenance plans, operation receipts, Organizations, proof of delivery, record attachments, review decisions, Routes, team members, tracking events, transport partners, vehicle defects, Vehicles
Set up Fuel Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.