Donor invoice to collection

Step by step

1. Donor review AR Specialist

   AR Specialist checks the donor name, organization, terms and contact before preparing the receivable.

   • Confirms the receivable counterparty
   • Updates Donors, Organizations

2. Invoice preparation AR Specialist

   AR Specialist creates the invoice header and lines, including due date, descriptions and ledger account coding.

   • Records billed lines and due date
   • Updates Invoices, Invoice lines, Ledger accounts

3. Invoice issue AR Specialist

   AR Specialist checks the total and uses the native issue action on the draft. The action records an operation result and marks the invoice Sent.

   • Marks the draft Sent with an action result
   • Updates Invoices, Operation receipts

4. Collection follow-up AR Specialist

   AR Specialist checks the amount received and follows partly paid or overdue invoices in the register.

   • Identifies partial and overdue balances
   • Updates Invoices, Donors

5. Payment matching Treasury Analyst

   Treasury Analyst compares the inbound payment record, donor and invoice with the bank reference.

   • Links money evidence to the receivable
   • Updates Payments, Invoices

6. Settlement review AR Specialist

   AR Specialist confirms that the invoice total and received amount support the Paid status.

   • Confirms the recorded collection state
   • Updates Invoices, Payments

AR Specialist

Owns invoice preparation, issue and collection follow-up.

Staff Accountant

Checks revenue coding.

Treasury Analyst

Checks money evidence.

Controller

Reviews exceptions.