Journal and period review

Step by step

1. Period selection Staff Accountant

   Staff Accountant selects the organization's period and checks its dates and status.

   • Establishes the accounting interval
   • Updates Accounting periods, Organizations

2. Account coding Staff Accountant

   Staff Accountant checks the active ledger accounts used by the source document and journal lines.

   • Checks posting destinations
   • Updates Ledger accounts, Document lines, Invoice lines

3. Journal preparation Staff Accountant

   Staff Accountant creates the entry header and debit and credit lines, retaining the posting source and description.

   • Records debit and credit detail
   • Updates Journal entries, Journal lines

4. Balance review Staff Accountant

   Staff Accountant compares rolled debit and credit totals and the out of balance indicator with the underlying lines.

   • Exposes unmatched totals
   • Updates Journal entries, Journal lines

5. Posting review Controller

   Controller reviews the organization, period, source and line detail before the entry is treated as Posted.

   • Confirms posting context
   • Updates Journal entries, Accounting periods

6. Correction Staff Accountant

   A mistaken posted entry is traced through its original record and a correcting journal rather than hidden in a report total.

   • Preserves a traceable adjustment
   • Updates Journal entries, Journal lines

Staff Accountant

Prepares and checks journals.

Controller

Reviews period and posting decisions.

External Auditor

Reads the resulting detail and correction trail.

Admin

Manages organization access.