Payment release to reconciliation

Step by step

1. Source check Treasury Analyst

   Treasury Analyst opens the linked accounting document or invoice and verifies why the payment exists.

   • Confirms the payment's source
   • Updates Accounting documents, Invoices, Payments

2. Payment scheduling Treasury Analyst

   Treasury Analyst records direction, amount, method and date on a Scheduled payment.

   • Defines the intended money movement
   • Updates Payments, Business partners, Donors

3. Release Treasury Analyst

   Treasury Analyst uses the native payment release action. It guards the scheduled state, records an operation result and marks the payment Released.

   • Records release outcome
   • Updates Payments, Operation receipts

4. External comparison Treasury Analyst

   Treasury Analyst compares the bank reference and any supporting attachment with the expected payment.

   • Compares reference and bank evidence
   • Updates Payments, Record attachments

5. Reconciliation Treasury Analyst

   Treasury Analyst marks the payment Reconciled after the money evidence and source agree.

   • Records the matched state
   • Updates Payments

6. Exception follow-up Controller

   A payment marked Failed or an operation result marked Failed needs investigation by the Controller and Treasury Analyst.

   • Retains the failed case
   • Updates Payments, Operation receipts

Treasury Analyst

Schedules, releases and reconciles.

Controller

Reviews failures and material exceptions.

AP Specialist

And AR Specialist follow the source bill or invoice.

External Auditor

Reads the trail.