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- Gym Management System
- Process
- Confirm a stay
Confirm a stay
Property Manager decides whether a requested stay can be promised. The reservation number ties the party, facility and interval to that decision. Front Desk Agent then uses the confirmed record to prepare the arrival.
Step by step
-
Review requested stay Property Manager
Property Manager compares the requested interval and places with the selected facility’s capacity. The request remains open while the details are checked.
- Compare the requested interval and places with facility capacity.
- Updates Bookings, Members, Facilities
-
Confirm booking Property Manager
Property Manager checks overlapping dates for the same facility and confirms an eligible request. A changed request requires another decision.
- Check overlapping dates and move the eligible booking to Confirmed.
- Updates Bookings, Facilities
-
Prepare arrival Front Desk Agent
Front Desk Agent finds the confirmed stay and reviews due facility work before arrival.
- Show the confirmed stay and any due facility work to the desk.
- Updates Bookings, Equipment checks
Who does what
Roles and permissions- Property Manager
- Confirms the stay.
- Front Desk Agent
- Prepares the arrival.
Set up Gym Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.