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- Gym Management System
- Process
- Check in and return a facility
Check in and return a facility
A confirmed reservation becomes an occupied stay at check-in. At checkout, Property Manager reviews the account and moves the facility to cleaning. The facility returns to service only after its inspection passes.
Step by step
-
Prepare arrival Front Desk Agent
Front Desk Agent identifies the confirmed booking, party and facility, then checks the service work due before arrival.
- Confirm the party and facility are ready for the arrival.
- Updates Bookings, Facilities
-
Check in guest Property Manager
Property Manager records check-in, occupies the facility and adds linked draft charges and open service checks.
- Record check-in, occupy the facility and add linked draft charges and open checks.
- Updates Bookings, Facilities, Booking charges, Equipment checks
-
Check out booking Property Manager
Property Manager checks the final account or acknowledges an outstanding balance, then checks out the booking and moves the facility to Cleaning.
- Reconcile the final account and move the facility to Cleaning.
- Updates Bookings, Payments, Booking charges, Service charges, Facilities
-
Return facility to service Property Manager
Property Manager reviews the inspection result before marking the facility Available.
- Review the inspection before making the facility Available.
- Updates Facilities, Equipment checks
Who does what
Roles and permissions- Front Desk Agent
- Prepares arrival and records service work.
- Finance Officer
- Reconciles receipts.
- Operations Reviewer
- Reviews eligible evidence.
- Property Manager
- Completes check-in, checkout and facility return.
Set up Gym Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.