Inventory

Inventory positions retain the owning entity, product, warehouse, location and lot. The available quantity differs from stock that is held, picked, in transit or committed to production. Reservations claim eligible demand, and stock movements preserve the actual source event. A transfer between warehouses retains owned transit until the destination receives the exact remaining quantity. Warehouse Manager reviews the transfer before release; Warehouse Operator records the physical dispatch and receipt. Blind counts lock their population before observations, then require review before an adjustment can post. Finance Manager reviews material valuation consequences.

• Position. Warehouse Manager reads owned quantity by product, warehouse, location, lot and custody.
• Movement. Warehouse Operator records dispatch and destination receipt against the same transfer.
• Count. A locked population separates observed variance from an approved stock adjustment.

Agree who owns each warehouse and which locations may hold available, reserved or held stock. Warehouse Manager should see the source and destination before approving a transfer. Warehouse Operator needs a method to record the actual dispatched quantity and later receipt without treating transit as lost stock. Confirm the entity remains the owner while stock travels.

Choose a lot with a partial transfer and agree who investigates the quantity still in transit. Set the count scope and lock period so later movements do not silently alter the population. The person recording the blind count should not turn a variance into stock without review. Finance Manager needs the value consequence before a material adjustment posts. Reconcile the final position to stock events, and test a duplicate receipt and a transfer above available quantity.

Choose a lot held in one warehouse and transfer only part to another. After dispatch, check that the source decreases and owned transit remains visible. Receive less than the dispatched quantity and leave the remainder in transit. Count the receiving location while its scope is locked. Enter an observed variance and confirm it stays separate from the posted adjustment until the required review. Reconcile the final position with stock events and carrying value, rather than treating the count sheet as a second balance.

• Warehouse Availability — Shows available stock by product and physical location.
• Transfers in Transit — Shows transfers with dispatched quantity still awaiting destination receipt.

See the related process and the data model to trace the handoff into the next record.