Procure to pay

Step by step

1. Request supply Purchasing Manager

   Purchasing Manager acts on Requisitions, requisition lines. Record needed quantity and date.

   • Record needed quantity and date.
   • Updates Requisitions, Requisition lines

2. Approve purchase Purchasing Manager

   Purchasing Manager acts on purchase orders, approval decisions. Review the full authority basis and freeze the revision.

   • Review the full authority basis and freeze the revision.
   • Updates Purchase orders, Approval decisions
   ApprovalA person approves before the work moves on.

3. Receive arrival Warehouse Operator

   Warehouse Operator acts on goods receipts, goods receipt lines. Record actual arrived quantity.

   • Record actual arrived quantity.
   • Updates Goods receipts, Goods receipt lines

4. Accept stock Warehouse Manager

   Warehouse Manager acts on receipt acceptances, inventory positions. Confirm usable quantity and value.

   • Confirm usable quantity and value.
   • Updates Receipt acceptances, Inventory positions

5. Match bill Accountant

   Accountant acts on Bills, bill lines, bill matches. Tie the charge to unused accepted quantity.

   • Tie the charge to unused accepted quantity.
   • Updates Bills, Bill lines, Bill matches

6. Release payment Finance Manager

   Finance Manager acts on payment runs, Payments, approval decisions. Approve the disbursement before external settlement.

   • Approve the disbursement before external settlement.
   • Updates Payment runs, Payments, Approval decisions
   ApprovalA person approves before the work moves on.

Purchasing Manager

, Warehouse Operator, Warehouse Manager, Accountant, Finance Manager.

Each approval belongs to an eligible person independent of the preparer.