Registration Coordinator
Registers patients and coordinates appointments and arrival.
Can
- Manage Patients, Appointments, Encounters
- View Departments, People
Starts on: Appointment schedule
- Hospital Management System
- Roles and permissions
Who can do what in Hospital Management System
Give each care, intake and finance decision a clear owner.
Who can do what
| Role | Patient access | Encounters and beds | Clinical care | Diagnostics and medication | Theatre scheduling | Revenue cycle | Governance and access |
|---|---|---|---|---|---|---|---|
| Registration Coordinator | Edit | Edit | — | View | View | — | View |
| Clinician | View | Edit | Edit | Edit | View | — | View |
| Clinical Lead | Edit | View | View | Edit | Approve | — | Edit |
| Ward Coordinator | View | Edit | Edit | — | Edit | — | — |
| Billing Specialist | View | View | — | — | — | Edit | — |
| Finance Manager | View | View | — | — | — | Approve | — |
| Admin | Edit | — | Edit | Edit | Edit | — | Edit |
Each role in detail
Clinician
Documents encounters and orders diagnostics or medication within assigned care.
Can
- Manage Encounters, clinical notes, Observations, diagnostic orders, medication orders, care tasks
- View Patients, Consents, clinical privileges, care team assignments
Starts on: Appointment schedule
Clinical Lead
Oversees care assignments, diagnostic review and theatre decisions.
Can
- Manage care team assignments, diagnostic results, operating bookings, Departments
- View Encounters, Patients, clinical notes, clinical privileges
Reviews and approves
- Approve operating bookings
Starts on: Open care tasks
Ward Coordinator
Tracks occupied beds and assigned follow-up work.
Can
- Manage bed assignments, care tasks
- View Encounters, Patients, Appointments
Starts on: Open care tasks
Billing Specialist
Prepares encounter charges and records patient payments.
Can
- Manage Charges, Payments
- View Encounters, Patients
Starts on: Payment confirmation queue
Finance Manager
Reviews service charges before invoicing and monitors payment records.
Can
- Manage Charges, Payments
- View Encounters, Patients
Reviews and approves
- Approve Charges
Starts on: Payment confirmation queue
Admin
Maintains staff access and professional privilege records.
Can
- Manage Users, People, clinical privileges, Consents
- View Departments, care team assignments
Set up Hospital Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.