Finance Officer
Prepares authorized financial drafts and reconciles confirmed receipts.
Can
- Manage Charges, outlet charges, Receipts
- View Leases, outlet bookings, Parties, People, rate plans, service requests, Units
Starts on: Draft Folio Charges
- Hostel Management
- Roles and access
Who can do what in Hostel Management
Give each team member the records needed for their part of a stay.
How permissions work
Stay ownership
Property Manager manages guest parties, stays, units, rate plans and service work.
Front desk work
Front Desk Agent captures outlet bookings and service requests while viewing the stay and room context.
Money and review
Finance Officer manages charges and receipts; Operations Reviewer examines source evidence across the operation.
Administration
Admin maintains user access and operating configuration. Review access with the actual people who will use it.
Who can do what
| Role | Stays and check-in | Rooms and capacity | Guest parties | Service work | Charges and receipts | Outlets and rates |
|---|---|---|---|---|---|---|
| Finance Officer | Edit | View | Edit | View | Edit | Edit |
| Front Desk Agent | View | View | View | Edit | — | Edit |
| Property Manager | Edit | Edit | Edit | Edit | View | Edit |
| Operations Reviewer | View | View | View | View | View | View |
| Admin | Edit | Edit | Edit | Edit | Edit | Edit |
Each role in detail
Front Desk Agent
Captures assigned stays and service work and evidence.
Can
- Manage outlet bookings, service requests
- View Leases, Parties, People, rate plans, Units
Starts on: Stay Schedule
Property Manager
Owns stays and service setup, planning and assigned operational work.
Can
- Manage Leases, outlet bookings, Parties, rate plans, service requests, Units
- View Charges, outlet charges, People, Receipts
Starts on: Stay Schedule
Operations Reviewer
Reviews evidence and authorizes eligible domain outcomes.
Can
- View Charges, Leases, outlet bookings, outlet charges, Parties, People, rate plans, Receipts, service requests, Units
Starts on: Stay Board
Admin
Administers user access and operating configuration across the hostel records.
Can
- Manage Charges, exchange rates, Leases, outlet bookings, outlet charges, Parties, People, rate plans, Receipts, service requests, Units, Users
- View Charges, exchange rates, Leases, outlet bookings, outlet charges, Parties, People, rate plans, Receipts, service requests, Units, Users
Set up Hostel Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.