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  1. Contractors HRMS
  2. Process
  3. Compliance and evidence
Process · Compliance and evidence

Compliance and evidence

Use this process when a contractor assignment needs a traceable handoff. The Compliance Reviewer records a dated observation under the engagement. A document is tied to the same source with its date, external reference and verifier. Rejected or pending observations can produce a follow-up action with an owner and due date. Once the evidence has been checked, the reviewer can verify the engagement for an independent decision. The team can reopen the linked records to check the current status, person and date.

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Step by step

  1. Record observation Compliance Reviewer

    Compliance Reviewer records a dated observation under the engagement with its source reference and pending, accepted or rejected outcome.

    • Keep observation and outcome on the parent assignment.
    • Updates Contractor compliance items

  2. Inspect document Compliance Reviewer

    Compliance Reviewer opens the referenced document, then records the verification flag and named verifier on the linked document record.

    • Keep document reference, date and verifier together.
    • Updates Evidence documents

  3. Resolve exception Compliance Reviewer

    Compliance Reviewer assigns unresolved evidence work to a named person with a due date; Engagement Owner brings back the correction.

    • Record assignee, due date and resolution.
    • Updates Follow up actions

  4. Verify engagement Compliance Reviewer

    Compliance Reviewer checks the observations and documents again before marking the engagement Verified.

    • Change the status on the reviewed assignment.
    • Updates Contractor engagements

  5. Review outcome Independent Approver

    Independent Approver reads the current revision and evidence before recording a verdict.

    • Record the decision against the source revision.
    • Updates Review decisions
    ApprovalA person approves before the work moves on.

Who does what

Roles and permissions
Compliance Reviewer
, Engagement Owner, Independent Approver.
Each person acts on the linked record within their assigned scope.
Admin
Maintains the organization and People records used to make the handoff legible.

Set up Contractors HRMS your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

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