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- Contractors HRMS
- Process
- Worker time review
Worker time review
Use this process when a contractor assignment needs a traceable handoff. The HR Coordinator confirms the contractor employee linked to the engagement. The worker has a weekly timesheet with day-level entries and hours. After submission, the named approver checks the week and entries before approving. Posted is a separate timesheet status and should follow the approved record. The team can reopen the linked records to check the current status, person and date.
Step by step
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Identify worker HR Coordinator
HR Coordinator confirms that the employee on the weekly sheet is the contractor employee named on the engagement.
- Compare worker identities before review.
- Updates Employees, Contractor engagements
-
Record week HR Coordinator
The worker records a weekly header and day-level hours for the same employee and week.
- Keep dates and hours under one weekly sheet.
- Updates Timesheets, Time entries
-
Submit sheet HR Coordinator
HR Coordinator checks the entries and moves the sheet from Draft to Submitted for its named approver.
- Present the weekly total and approver.
- Updates Timesheets
-
Approve time HR Coordinator
The employee named as approver reads the submitted sheet and its entries, then marks it Approved or Rejected.
- Record the decision on the worker’s sheet.
- Updates Timesheets, Time entries
ApprovalA person approves before the work moves on. -
Post sheet HR Coordinator
HR Coordinator checks the approved sheet before changing its status to Posted.
- Keep posting tied to the approved week.
- Updates Timesheets
Who does what
Roles and permissions- HR Coordinator
- , Engagement Owner.
- Each person acts on the linked record within their assigned scope.
- Admin
- Maintains the organization and People records used to make the handoff legible.
Set up Contractors HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.