Admin
Maintains organization, person and profile configuration and controls access.
Can
- Manage Organizations, People, contractor profiles
- View contractor engagements, review decisions, state history
- Contractors HRMS
- Roles
Who can do what in Contractors HRMS
See who prepares contractor engagements, checks evidence and records decisions.
How permissions work
Keep ownership visible
An engagement has an Owner; a review decision has a Reviewer; an action has assigned to.
Separate preparation and approval
The person who prepares the terms should hand the current revision to an Independent Approver.
Scope worker records
HR Coordinator handles Employees and Timesheets while reviewers focus on assignment evidence.
Who can do what
| Role | Engagement workspace | Profiles and rate terms | Compliance review | Independent decisions | Follow-up actions | Worker time and records |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | — | View | Edit | — |
| Engagement Owner | Edit | View | Edit | View | View | — |
| Compliance Reviewer | View | — | Edit | View | Edit | — |
| Independent Approver | Approve | — | View | Edit | — | — |
| HR Coordinator | View | — | — | — | View | Edit |
| Workforce Analyst | View | — | View | View | View | View |
Each role in detail
Engagement Owner
Prepares engagement terms and coordinates the assignment with the worker and organization.
Can
- Manage contractor engagements, contractor compliance items
- View contractor profiles, evidence documents, review decisions, follow up actions
Starts on: Engagements to prepare
Compliance Reviewer
Checks observations and supporting documents before the engagement is verified.
Can
- Manage contractor compliance items, evidence documents, follow up actions
- View contractor engagements, review decisions
Starts on: Engagements to prepare
Independent Approver
Records a decision on the engagement revision after reviewing its evidence.
Can
- Manage review decisions
- View contractor compliance items, evidence documents, state history
Reviews and approves
- Approve contractor engagements
Starts on: Engagement status board
HR Coordinator
Connects contractor assignments with employee records and weekly time submissions.
Can
- Manage Employees, Timesheets, time entries
- View contractor engagements, follow up actions
Starts on: Submitted timesheets
Workforce Analyst
Reads assignment progress, decisions and time records for operational reporting.
Can
- View contractor engagements, contractor compliance items, evidence documents, follow up actions, review decisions, state history, Timesheets
Starts on: Engagement status board
Set up Contractors HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.