Define who prepares people work, who decides approvals and who can see sensitive records.
The person entering an offer or faculty assignment should not decide their own review when independent judgment is required.
Pay, identity and interview feedback need narrower access than assignment status or onboarding task progress.
Employee references identify staff subjects and approvers; People references identify faculty owners, reviewers and operators.
Test a transferred employee, returned faculty decision and rejected leave request with the people who will own them.
| Role | Faculty assignments | People and positions | Recruiting and onboarding | Time, leave and payroll | Performance and learning | Faculty evidence and follow-up |
|---|---|---|---|---|---|---|
| HR Manager | Edit | Edit | Approve | Approve | Edit | — |
| Recruiter | — | — | Edit | — | — | — |
| Hiring Manager | View | View | Approve | Approve | Edit | — |
| Faculty Coordinator | Edit | View | View | Edit | View | Edit |
| Faculty Reviewer | Edit | — | — | — | — | Approve |
| Payroll Specialist | View | Edit | View | Edit | View | — |
| Admin | Edit | Edit | View | View | View | Edit |
Owns employee lifecycle policy and reviews hiring, leave and performance exceptions.
Starts on: Requisitions awaiting approval
Coordinates open positions, candidates and interviews with hiring managers.
Starts on: Open requisitions
Decides requisitions and offers for their department and reviews assigned staff work.
Starts on: Requisitions awaiting approval
Maintains teaching assignments and the academic calendar context for faculty.
Starts on: Faculty assignment workboard
Records an independent decision on a faculty assignment revision.
Starts on: Faculty assignment workboard
Prepares pay periods, statements and related time inputs.
Starts on: Timesheets awaiting review
Maintains organizations, users and access for the operating team.
Start free, then use Proto to change fields, steps and approvals before your team goes live.