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- Factory Workers HRMS
- Data model
The tables behind Factory Workers HRMS
Factory Workers HRMS ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People and positions
Employees link to Departments, Positions, Locations, pay grades and payroll calendars; employment history retains dated changes.
Time and absence
Timesheets group time entries; leave requests and leave balances link to Employees and leave types.
Learning
Courses link to course enrollments and training records for each employee.
Pay
Payroll runs belong to calendars and contain employee pay statements with pay statement lines. Benefit enrollments link employees to benefit plans.
Hiring
Job requisitions link positions to Applications; Interviews and Offers follow the applications and candidates. Onboarding tasks belong to onboarding checklists.
Development
Performance cycles contain performance reviews, while Goals link to cycles and employees.
Every table, by feature
- People and positions8
- Time and leave6
- Safety and learning5
- Payroll and benefits9
- Recruiting and onboarding9
- Performance and development5
- Shared and settings3
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Pay grades
Salary bands tied to job titles and positions.
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Timesheets
Weekly timesheet header per employee.
Linked to Employees
- Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades
Keys and references
Keep employee ID, position code, calendar code, course code and requisition number stable when importing. Use the reference fields rather than copying a person’s name into each transaction. A Timesheets row identifies the worker and week; its time entries hold dated hours. A pay statements row identifies the worker and payroll runs period; lines explain its amounts. Review the currency and entity on employees and calendars before preparing a run.
Migration order
- Load Departments, Locations, pay grades, job titles, Positions and payroll calendars.
- Load Employees with their position, manager and calendar references.
- Load leave types, benefit plans, Courses and performance cycles.
- Load historical employment history, leave balances and training records with their source dates.
- Load current Timesheets, leave requests, course enrollments, job requisitions and related work.
- Reconcile pay statements and payroll runs by period before adding current payroll activity.
Set up Factory Workers HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.