Time to pay

Step by step

1. Record hours Employee

   Employee adds dated regular or overtime entries to the weekly timesheet. The day, category and hours make the detail reviewable.

   • Dated hours and category
   • Updates Timesheets, Time entries

2. Submit timesheet Employee

   Employee checks the week and moves the timesheet from draft to submitted. A week still in draft is not ready for payroll review.

   • Draft to Submitted
   • Updates Timesheets

3. Approve timesheet Admin

   The named approver checks the detail, then approves or rejects the submitted week. A rejected week returns for correction.

   • Submitted to Approved or Rejected
   • Updates Timesheets
   ApprovalA person approves before the work moves on.

4. Prepare payroll Payroll Admin

   Payroll Admin opens a run for the calendar and period, then prepares employee statements and their earning and deduction lines.

   • Period and worker amounts
   • Updates Payroll calendars, Payroll runs, Pay statements, Pay statement lines

5. Approve payroll Admin

   The run's totals, pay date and statements receive a human approval before posting. The decision should identify the approver.

   • Pending approval to Approved
   • Updates Payroll runs
   ApprovalA person approves before the work moves on.

6. Record payment Payroll Admin

   Payroll Admin records the posted run and statements as paid after the payment outcome is confirmed, then closes the reconciled period.

   • Posted to Paid; period to Closed
   • Updates Payroll runs, Pay statements

Employee

Enters hours; the named approver decides on the timesheet; Payroll Admin prepares and records payroll; Admin handles the run approval and configuration.