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- Gig Workers HRMS
- Data model
The tables behind Gig Workers HRMS
Gig Workers HRMS ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People and structure
Employees connect to Positions, Departments, Locations, pay grades and payroll calendars; employment history keeps dated changes.
Hiring
Job requisitions connect to Applications, Candidates, Interviews and Offers.
Time and leave
Timesheets own time entries; leave requests and leave balances connect employees to leave types.
Pay and benefits
Payroll runs own pay statements, which own pay statement lines. Benefit enrollments join Employees to benefit plans.
Development
Performance cycles connect to performance reviews and Goals; Courses connect to course enrollments and training records.
Every table, by feature
- People and positions8
- Recruiting and offers8
- Time and leave7
- Payroll and tax8
- Onboarding and benefits7
- Performance and learning7
- Shared and settings3
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Pay grades
Salary bands tied to job titles and positions.
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Use the source identifiers for employees, positions, candidates and requisitions consistently during import. Preserve the reference from each timesheet to its employee and from each statement to both the employee and run. Validate foreign references before bringing in historical detail. The employee is the common join across time, leave, benefits, learning and pay; the period and calendar determine the pay context.
Migration order
- Load departments, locations, job titles, pay grades, leave types, benefit plans, courses, tax jurisdictions and payroll calendars.
- Load positions and employees with their manager, entity and calendar references.
- Load open requisitions, candidates, applications, offers and current onboarding checklists.
- Load leave balances, current timesheets, performance cycles and course enrollments.
- Load historical employment events, approved pay runs, statements, lines, filings and training evidence after reference reconciliation.
Set up Gig Workers HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.