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- Gig Workers HRMS
- Who it's for
- Distributed service teams
Distributed service teams
A distributed service team may employ people across field, remote and office locations. The people record carries location, manager, entity and payroll calendar; weekly time captures hours and category. HR Business Partner and Payroll Admin can review the same employee period with its location and pay calendar in view.
How Gig Workers HRMS is set up for you
A field worker's week
The employee enters dated regular and overtime hours in a weekly timesheet. The approver reviews the detail before payroll preparation.
A new location
HR Business Partner assigns the employee to a location and checks its country and tax jurisdiction with Payroll Admin.
A manager change
HR Business Partner records the dated employment history event and updates the current reporting line.
A pay cycle
Payroll Admin reviews approved time, statement lines and totals for the employee's calendar and entity.
A distributed service team may employ people across field, remote and office locations. The people record carries location, manager, entity and payroll calendar; weekly time captures hours and category. HR Business Partner and Payroll Admin can review the same employee period with its location and pay calendar in view.
Start with one legal entity and one payroll calendar. Load the active employee population, its managers, positions and locations. Choose a full-time employee, a part-time employee and a contractor for the first weekly time rehearsal. Submit and decide their timesheets, then inspect the corresponding payroll statements. This gives the team a way to compare different employment types using the same HRMS records.
Agree who checks overtime categories and what project or cost center values mean for time entries. Confirm how leave types apply to each employee class and country. Keep the first review narrow enough that Payroll Admin can reconcile each employee, week and statement line. Once that succeeds, add another entity or calendar with its own cutoff and currency rules.
Features to start with
People and positions
Keep employee identity, reporting lines and position history connected to the people record.
Time and leave
Collect weekly hours, review submitted timesheets and decide leave against employee balances.
Payroll and tax
Prepare pay periods, examine employee statements and track the related filing record.
Roles on the team
- Employee
- Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
- Payroll Admin
- Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
- HR Business Partner
- Record entry on people and performance tables; read-only on pay and benefits.
- CHRO / VP People
- Read-only oversight across all 33 HRMS tables.
- Admin
- Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Set up Gig Workers HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.