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- Gig Workers HRMS
- Who it's for
- Multi-entity employers
Multi-entity employers
A multi-entity employer needs employee records that identify the responsible legal entity and country. The payroll calendar also carries entity, country and currency. That alignment helps Payroll Admin review who belongs in a pay period and which tax jurisdiction relates to each location and statement line.
How Gig Workers HRMS is set up for you
People structure
Departments and positions keep the operating organization visible while employees carry the employing entity.
Pay calendars
Each active calendar has a frequency, cutoff, country and currency for the relevant entity.
Employee statements
Payroll Admin checks period, currency, earnings, deductions and taxes for each included worker.
Filing follow-up
Tax filing records keep jurisdiction, run, due date, amount, status and confirmation reference together.
A multi-entity employer needs employee records that identify the responsible legal entity and country. The payroll calendar also carries entity, country and currency. That alignment helps Payroll Admin review who belongs in a pay period and which tax jurisdiction relates to each location and statement line.
Pilot one entity, one country and one calendar before importing another entity. Compare the employee roster with its calendar and location, then create a representative run and inspect statement lines. Include a worker changing location or manager so HR Business Partner can check the current record and the dated employment history.
Next, add the second entity and its calendar. Review country and currency values as distinct setup choices; a matching currency alone does not identify the employer. Agree who signs off pay runs, who handles actual bank payment and who submits statutory filings. Reconcile the filing record to the run before recording a filed or paid state. The people and payroll owners should share a clear cutoff process for corrections.
Features to start with
People and positions
Keep employee identity, reporting lines and position history connected to the people record.
Payroll and tax
Prepare pay periods, examine employee statements and track the related filing record.
Time and leave
Collect weekly hours, review submitted timesheets and decide leave against employee balances.
Roles on the team
- Employee
- Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
- Payroll Admin
- Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
- HR Business Partner
- Record entry on people and performance tables; read-only on pay and benefits.
- CHRO / VP People
- Read-only oversight across all 33 HRMS tables.
- Admin
- Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Set up Gig Workers HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.