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- Healthcare HRMS
- Who it's for
- Health systems
Health systems
A health system may have staff moving among facilities while central HR manages employment and payroll. Keep the employee record tied to the current department, position, manager and payroll calendar. For clinical work, use a separate assignment record for each reviewed facility and privilege scope. This makes the credential decision visible to the people placing clinicians without turning a general employee status into a practice approval.
How Healthcare HRMS is set up for you
Facility context
Organizations, locations and facility codes identify where the employee and clinical assignment belong.
Credential evidence
Verification observations and attached documents support the review decision for a particular assignment revision.
Shared people operations
Leave, timesheets, benefits and pay runs use the employee record while retaining their own approval and period context.
Training follow-through
Course enrollment and durable training records show required learning and approaching expiration dates.
A health system may have staff moving among facilities while central HR manages employment and payroll. Keep the employee record tied to the current department, position, manager and payroll calendar. For clinical work, use a separate assignment record for each reviewed facility and privilege scope. This makes the credential decision visible to the people placing clinicians without turning a general employee status into a practice approval.
Suppose a nurse moves to another facility. HR records the position or department change in Employment History. The credentialing specialist checks the assignment's facility code and privilege scope, gathers current issuer evidence and submits it for reviewer decision. A previous approval for another scope should remain part of the history; the new placement needs its own current decision. Payroll checks the employee's calendar and approved hours for the period in which the move takes effect.
Begin with one organization and a small set of clinical departments. Configure the positions, managers, license definitions and facility codes used by that group. Load the employees and current assignments with source references and expiry dates. Rehearse a submitted assignment, a returned review and a renewal follow-up. Then connect leave and time approval to a single payroll calendar. Expand to other facilities after reviewers can trace each active assignment to its evidence and decision.
Features to start with
Employee lifecycle
Keep employees, positions, changes and onboarding work connected through each transition.
Recruiting
Connect requisitions, candidates, interviews and offers to the hiring decision.
Clinical credentials
Review clinician credentials against source evidence before assigning facility privileges.
Roles on the team
- Admin
- Maintains organization settings, user access and record configuration.
- HR Manager
- Owns employee changes, hiring oversight and workforce policies.
- Credentialing Specialist
- Prepares clinician assignments and gathers source documents.
- Credential Reviewer
- Decides whether recorded credential evidence supports an assignment.
- Manager
- Reviews staffing, leave and hours for assigned employees.
- Payroll Manager
- Prepares pay cycles and reviews statement and filing records.
- Employee
- Maintains personal requests and follows assigned work.
Set up Healthcare HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.