Admin
Maintains organization settings, user access and record configuration.
Can
- Manage Organizations, People, professional licenses, Users
- View Employees, clinical staff assignments
- Healthcare HRMS
- Roles and access
Who can do what in Healthcare HRMS
Give each workforce decision to the people responsible for its records.
Who can do what
| Role | Clinical credentials | Recruiting | Employee lifecycle | Time and leave | Payroll operations | Benefits | Performance and learning |
|---|---|---|---|---|---|---|---|
| Admin | Edit | — | View | — | — | — | — |
| HR Manager | — | Approve | Edit | Approve | View | — | — |
| Credentialing Specialist | Edit | — | View | — | — | — | — |
| Credential Reviewer | Approve | — | — | — | — | — | — |
| Recruiter | — | Edit | View | — | — | — | — |
| Manager | — | View | Edit | Approve | — | Edit | — |
| Payroll Manager | — | — | View | View | Approve | Edit | — |
| Employee | — | — | — | Edit | View | View | Edit |
Each role in detail
HR Manager
Owns employee changes, hiring oversight and workforce policies.
Can
- Manage Employees, employment history, Positions, onboarding checklists, leave types
- View Applications, payroll runs
Reviews and approves
- Approve leave requests, job requisitions
Starts on: Leave approval inbox
Credentialing Specialist
Prepares clinician assignments and gathers source documents.
Can
- Manage clinical staff assignments, credential verifications, evidence documents, follow up actions
- View professional licenses, Employees
Starts on: Assignments awaiting review
Credential Reviewer
Decides whether recorded credential evidence supports an assignment.
Can
- Manage review decisions
- View clinical staff assignments, credential verifications, evidence documents, state history
Reviews and approves
- Approve clinical staff assignments
Starts on: Assignments awaiting review
Recruiter
Coordinates candidate applications, interviews and offers.
Can
- Manage Candidates, Applications, Interviews, Offers
- View job requisitions, Positions
Starts on: Requisitions for approval
Manager
Reviews staffing, leave and hours for assigned employees.
Can
- Manage Timesheets, onboarding tasks
- View Employees, Positions, leave balances
Reviews and approves
- Approve leave requests, Timesheets
Starts on: Leave approval inbox
Payroll Manager
Prepares pay cycles and reviews statement and filing records.
Can
- Manage payroll calendars, payroll runs, pay statements, pay statement lines, tax filings
- View Employees, Timesheets
Reviews and approves
- Approve payroll runs
Starts on: Timesheets for review
Employee
Maintains personal requests and follows assigned work.
Can
- Manage leave requests, Timesheets, Goals, course enrollments
- View leave balances, training records, pay statements
Starts on: My leave requests
Set up Healthcare HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.