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Who it's for
Hotels
Hotel groups can manage room, front desk and food service employees across named properties and departments. The same employee may change department, work at a different property or move between payroll periods. Keep the person, property and date visible at each handoff so the team can investigate a later question without reconstructing the case from memory.
How Hospitality HRMS is set up for you
Staff coverage
Put the employee, owner, organization and property on the assignment before recording worked service.
People cycle
Link approved openings, applications, offers and onboarding work to the employee who joins the team.
Decision record
Review allocation details, external confirmation and evidence against the current staffing revision.
Pay period
Check approved time, leave and the employee’s payroll calendar before approving a run.
Hotel groups can manage room, front desk and food service employees across named properties and departments. The same employee may change department, work at a different property or move between payroll periods. Keep the person, property and date visible at each handoff so the team can investigate a later question without reconstructing the case from memory.
A property owner checks the service date, employee and hotel before marking an assignment worked. HR tracks openings and transfers against the correct department. Payroll checks which calendar and entity apply to each employee. When an amount differs from an external confirmation, record the reference and assign the follow-up. When a person moves department or location, record the effective employment event and check future assignments. These steps give property operations and HR a common case to discuss while preserving who made each decision.
Choose a representative property, department and pay calendar. Enter the organization and employee structure, then rehearse an opening, a worked staffing period, a leave request and a pay run. Include a case where a reviewer returns the service charge decision because the source amount changed. Ask each role to find the case from its own screen and confirm the period, employee and next action. Expand after the team can reconcile the linked records and explain each status change.
Features to start with
Property staffing
Keep each employee’s property assignment tied to a dated period, a named owner and the hotel where service took place.
Employee records
Keep the person record connected to position, department, location, manager and dated employment events.
Payroll
Prepare calendar based pay runs, employee statements and tax filings from dated payroll periods.
Roles on the team
- Property Operations Manager
- Owns property staffing periods and checks service details before review.
- Service Charge Reviewer
- Makes independent decisions on a specific staffing revision and checks its supporting evidence.
- HR Manager
- Owns employee lifecycle, hiring decisions and people policy.
- Hiring Manager
- Reviews openings, applications, interviews and offers for the department.
- Employee
- Submits time and leave requests and follows assigned onboarding and learning work.
- Payroll Specialist
- Prepares payroll cycles and checks employee pay and filings.
- Admin
- Maintains organizations, properties, people and access configuration.
Set up Hospitality HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.