Hire to payroll

Step by step

1. Requisition approved Recruiter

   HR Business Partner reviews the hiring request and Recruiter opens the search.

   • Opening becomes ready for candidates
   • Updates Job requisitions, Positions
   ApprovalA person approves before the work moves on.

2. Offer approved HR Business Partner

   HR Business Partner reviews proposed pay against the position's grade before Recruiter sends the offer.

   • Approved compensation terms
   • Updates Offers, Pay grades
   ApprovalA person approves before the work moves on.

3. Employee onboarded HR Business Partner

   HR links the accepted candidate to an employee, position, payroll calendar and onboarding checklist. Assigned people complete the relevant tasks.

   • Hire and task history
   • Updates Employees, Employment history, Onboarding checklists, Onboarding tasks

4. Payroll prepared Payroll Admin

   Payroll Admin selects the calendar and pay period, then checks employee statements and line amounts.

   • Period and employee amounts
   • Updates Payroll calendars, Payroll runs, Pay statements, Pay statement lines

5. Payroll approved Payroll Admin

   The named approver reviews the run totals and authorizes the pending run.

   • Approval decision
   • Updates Payroll runs
   ApprovalA person approves before the work moves on.

6. Payroll posted Payroll Admin

   Payroll Admin records posting and follows the payment and filing handoffs.

   • Posted run and filing context
   • Updates Payroll runs, Tax filings

Recruiter

Handles the accepted offer.

HR Business Partner

Maintains employee setup.

Payroll Admin

Prepares and posts the run.

CHRO / VP People

Reviews the wider result.