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- Remote Teams HRMS
- Data model
The tables behind Remote Teams HRMS
Remote Teams HRMS ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People and structure
Employees connect to Departments, Positions, Locations, job titles and pay grades.
Hiring
Job requisitions connect to Applications, Candidates, Interviews and Offers.
Transitions
Onboarding checklists group onboarding tasks for an Employee.
Time away and worked time
Leave requests and leave balances use Employees and leave types; Timesheets group time entries.
Pay and benefits
Payroll runs use payroll calendars; pay statements and pay statement lines hold employee amounts; benefit enrollments connect people and plans.
Development
Performance reviews and Goals use performance cycles; course enrollments and training records use Courses.
Every table, by feature
- People and locations8
- Hiring and offers7
- Onboarding5
- Leave and time6
- Payroll and benefits9
- Performance and learning7
- Shared and settings3
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Pay grades
Salary bands tied to job titles and positions.
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Pay grades
Salary bands tied to job titles and positions.
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions
- Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Preserve the application identifiers and the employee reference when moving data in. The employee’s department, position, location, manager and payroll calendar must resolve to current records. A requisition should point to its position; an application to its candidate and requisition; an offer to its candidate and position. Keep pay statements linked to their run and employee. Keep weekly time entries linked to the timesheet that contains them.
Migration order
- Enter departments, locations, job titles, pay grades and payroll calendars.
- Enter positions and employee records, including manager references.
- Bring over requisitions, candidates, applications and offers with their links.
- Bring over leave types, balances, requests and timesheets.
- Bring over pay, benefit, performance and learning history in the period it belongs to.
- Compare a sample employee across the register, their leave, their pay statement and their review.
Set up Remote Teams HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.