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- Remote Teams HRMS
- Process
- Hire to first pay
Hire to first pay
The handoffs in this process matter most when people work from different locations. Give each record an owner and use its status to show where the work stands. The receiving role should verify the linked employee, period or position before acting. A saved status is the team’s shared checkpoint; the human decision remains accountable to the person who reviews it.
Step by step
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Prepare opening HR Business Partner
The HR Business Partner checks the position, department and location before the recruiter creates the requisition.
- The HR Business Partner checks the position, department and location before the recruiter creates the requisition.
- Updates Positions, Job requisitions
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Review candidates Recruiter
Recruiter links each application to a candidate and requisition and records interview feedback.
- Recruiter links each application to a candidate and requisition and records interview feedback.
- Updates Candidates, Applications, Interviews
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Approve offer Recruiter
Admin checks the pay band and position, records the approval, then Recruiter sends the offer.
- Admin checks the pay band and position, records the approval, then Recruiter sends the offer.
- Updates Offers, Pay grades, Positions
ApprovalA person approves before the work moves on. -
Prepare start HR Business Partner
HR Business Partner creates the employee record; Admin assigns checklist tasks with due dates.
- HR Business Partner creates the employee record; Admin assigns checklist tasks with due dates.
- Updates Employees, Onboarding checklists, Onboarding tasks
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Review first pay Admin
Payroll Admin checks the calendar, pay statement and gross amounts and statement lines before the approval decision.
- Payroll Admin checks the calendar, pay statement and gross amounts and statement lines before the approval decision.
- Updates Payroll calendars, Payroll runs, Pay statements
ApprovalA person approves before the work moves on.
Who does what
Roles and permissions- HR Business Partner
- , Recruiter, Hiring Manager, Admin, Payroll Admin.
- Each role should see only the records needed for its task.
- Use [the roles page](/hrms-for-remote-teams/roles) to rehearse access with the people who will actually perform the handoff.
Set up Remote Teams HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.