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- Security Services HRMS
- Data model
The tables behind Security Services HRMS
Security Services HRMS ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 7, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People and organization
Employees sit in Departments, Locations and Positions, with job titles and pay grades defining the seat. Employment history retains dated changes.
Hiring and joining
Job requisitions connect to Applications, Candidates, Interviews and Offers. Onboarding checklists and onboarding tasks carry the employee handoff.
Leave and time
Leave types define policy; leave balances and leave requests belong to employees. Timesheets contain dated time entries.
Pay and benefits
Payroll calendars organize payroll runs, whose pay statements contain pay statement lines. Benefit plans and benefit enrollments record coverage. Tax jurisdictions and tax filings support the pay period.
Development
Performance cycles connect Goals and performance reviews. Courses lead to course enrollments and durable training records.
Every table, by feature
- People and organization7
- Recruiting and offers7
- Joining and leaving5
- Leave and time6
- Payroll and benefits9
- Performance4
- Learning5
- Shared and settings3
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees
- Leave types
Leave categories with country- and class-scoped accrual rules.
- Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Keep stable employee ID, requisition number, application number and run number values during migration. Use the declared references to connect transactions instead of matching people by name. A manager is an Employees reference, an offer points to its candidate and position, and a pay statement points to both its run and employee. Preserve effective dates and the historical event record when an assignment changes.
Migration order
- Organization. Load Departments, Locations, pay grades, job titles and Positions; verify their parent and reporting references.
- People. Load Employees with their entity, manager, position and payroll calendar; reconcile employment history.
- Policy. Load leave types, payroll calendars, benefit plans, Courses and tax jurisdictions with applicable dates.
- Open work. Import active job requisitions, Applications, Offers, leave requests, Timesheets and onboarding checklists with their references.
- History and balances. Reconcile leave balances, prior pay statements, performance reviews and training records before the first operating cycle.
Set up Security Services HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.