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- Small Business HRMS
- Process
- Hire to first pay
Hire to first pay
Follow a candidate from an approved opening to the employee’s first pay period. Recruiter maintains the hiring records; Admin records the opening and offer decisions under the current grants. The accepted offer must point to the same application, candidate and position used for the new employee.
Step by step
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Open requisition Recruiter
Recruiter enters the position, headcount, hiring manager and recruiter. Admin records approval after headcount confirmation and Recruiter marks the requisition Open.
- Approved to Open after headcount review
- Updates Job requisitions, Positions
ApprovalA person approves before the work moves on. -
Interview candidate Recruiter
Recruiter links the candidate and application to the Open requisition. A completed interview needs a recommendation before Recruiter advances the application stage.
- Completed recommendation supports stage change
- Updates Candidates, Applications, Interviews
-
Approve offer Recruiter
Recruiter prepares the offer against the application and position. HR Business Partner reviews salary against the position’s pay grade; Admin records the authorized decision before the offer is sent.
- Pending approval to Approved before Sent
- Updates Offers, Applications, Positions, Pay grades
ApprovalA person approves before the work moves on. -
Prepare onboarding HR Business Partner
Admin links a checklist to the employee and assigns tasks with due dates. HR Business Partner records the dated hire in employment history.
- Assign arrival work and record Hire
- Updates Employees, Onboarding checklists, Onboarding tasks, Employment history
-
Approve payroll Admin
Payroll Admin checks the employee’s calendar and first statement. Admin records the designated approver’s decision on the run before Payroll Admin posts it.
- Pending approval to Approved before Posted
- Updates Payroll runs, Pay statements
ApprovalA person approves before the work moves on.
Who does what
Roles and permissions- Recruiter
- Maintains hiring records.
- HR Business Partner
- Reviews compensation and maintains the hire history.
- Admin
- Records opening and offer decisions and manages onboarding.
- Payroll Admin
- Prepares the first pay run.
Set up Small Business HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.