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- Small Business HRMS
- Process
- Payroll cycle
Payroll cycle
Payroll Admin prepares a run for a named calendar and period. Each employee statement belongs to that run, while its lines explain earnings, deductions and tax. The approval decision occurs before the run is posted; a posted run cannot be handled as an ordinary pre-posting cancellation.
Step by step
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Prepare payroll Payroll Admin
Payroll Admin selects the calendar, period, pay date and run type. Check cutoff days and the employee population before calculation.
- Select calendar, period and pay date
- Updates Payroll calendars, Payroll runs
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Review statements Payroll Admin
Payroll Admin checks each statement’s employee, period, currency and lines. Compare gross pay, deductions and net pay with the run totals.
- Reconcile employee amounts and effective benefits
- Updates Pay statements, Pay statement lines, Benefit enrollments
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Approve payroll Payroll Admin
The designated approver reviews the run; Admin records the decision from pending approval to Approved. Payroll Admin then posts the run.
- Pending approval to Approved before Posted
- Updates Payroll runs
ApprovalA person approves before the work moves on. -
Reconcile filing Payroll Admin
Payroll Admin checks the filing’s jurisdiction, amount, due date and run, then records the filing status and confirmation when received.
- Match filing to run and jurisdiction
- Updates Tax filings, Tax jurisdictions, Payroll runs
Who does what
Roles and permissions- Payroll Admin
- Manages calendars, runs, statements, lines and tax filings.
- Admin
- Records the designated payroll approval.
- Employee
- Reads permitted pay statements.
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