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- HRMS + Payroll for SMB
- Data model
The tables behind HRMS + Payroll for SMB
HRMS + Payroll for SMB ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People
Employees connect departments, positions, locations, grades and calendars; employment history records change events.
Hiring
Job requisitions connect to Applications, Interviews and Offers; onboarding checklists group onboarding tasks.
Time and pay
Timesheets group time entries; leave requests connect to leave types; payroll runs group pay statements and pay statement lines.
Development and tax
Performance cycles group reviews and goals; Courses connect to enrollments and training; tax jurisdictions connect to filings and pay detail.
Every table, by feature
- People records8
- Recruiting and onboarding11
- Time and leave7
- Payroll and benefits9
- Performance and learning7
- Tax and reporting7
- Shared and settings2
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Pay grades
Salary bands tied to job titles and positions.
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Pay grades
Salary bands tied to job titles and positions.
- Timesheets
Weekly timesheet header per employee.
Linked to Employees
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Exchange rates
Read-only effective exchange rates for this app.
Keys and references
Human identifiers such as employee ID, requisition number, run number and statement number are distinct from record Id values. References connect a transaction to its source. Check parent records before importing children and preserve effective dates on rates, plans and employment history. Workflow decision receipts hold decision outcomes where those are recorded.
Migration order
- Load organization reference records, calendars, grades, leave types, benefit plans and jurisdictions.
- Load employees and their assignments, then prior employment history.
- Load hiring, time, leave and benefit transactions linked to the correct people.
- Load payroll periods, statements and statement lines; reconcile amounts.
- Load review cycles, courses and related employee records.
Set up HRMS + Payroll for SMB your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.