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- HRMS + Payroll for SMB
- Who it's for
- Growing office team
Growing office team
A growing office team has recurring openings and new-hire preparation alongside regular payroll. A position links the job title, department, location and pay grade. The requisition adds a hiring manager, recruiter, headcount and target start date. Candidates and applications then track each pursuit without replacing the employee record that begins after acceptance.
How HRMS + Payroll for SMB is set up for you
Opening decision
requisitions move through Draft, pending approval, Approved and Open before candidates are associated with an active opening.
Interview evidence
Interviews record the scheduled date, interviewer, status, rating and recommendation for an application.
Pay decision
Offers carry base salary, currency, position, approving employee and start date for review against pay grades.
First days
onboarding checklists and onboarding tasks give HR, Payroll and the manager dated work to finish.
A growing office team has recurring openings and new-hire preparation alongside regular payroll. A position links the job title, department, location and pay grade. The requisition adds a hiring manager, recruiter, headcount and target start date. Candidates and applications then track each pursuit without replacing the employee record that begins after acceptance.
Choose a single department and a few positions. Check job title and pay grade assignments, then record an opening with a real hiring manager and recruiter. Rehearse a candidate application, a completed interview recommendation and an offer review. After acceptance, add the employee and their onboarding checklist. Confirm the payroll calendar and hire date before including the employee in a pay period.
A useful exception is a salary outside the position's band. Admin should compare the grade limits with the offer amount, obtain HR Business Partner review for in-band pay, and escalate an out-of-band amount. Another exception is an accepted offer whose start date changes. Have HR Business Partner update the employee’s hire date and Admin update task due dates together so Payroll Admin does not prepare a statement for the wrong period. The role views give the Hiring Manager pipeline visibility without requiring pay record access.
Features to start with
Recruiting and onboarding
Track openings, applications, offers and the work that prepares a new employee.
People records
Keep the employee register, organization structure and employment changes connected.
Payroll and benefits
Prepare pay periods, review employee statements and keep benefit enrollments beside payroll.
Roles on the team
- Hiring Manager
- Read-only visibility into requisitions and the hiring pipeline.
- Recruiter
- Record entry across the hiring pipeline; read-only on employees.
- Payroll Admin
- Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
- HR Business Partner
- Record entry on people and performance tables; read-only on pay and benefits.
- Admin
- Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Set up HRMS + Payroll for SMB your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.